MCMGA Board Minutes for June 23rd, 2026

6:00pm via zoom

Attendees:
Carole Hardy, Cynthia Chase, Rich Becker, Jen Hazen, Sarah Bennett, John Jordan, Hannah Hudson, Lorna Schilling, Marcia McIntyre, Nicky Ulrich, Scott Cameron, Anita Yap

Discussions:

1. Acceptance of Board minutes from May 26th, 2026

   • Motion to Approve: Cynthia Chase

   • Seconded: Jen Hazen

2. Carole shared that Lisa Martins is taking a step back from the board for a few months due to family needs.

3. Introduction of new Board Members: Carole welcomed three new board members who shared a bit about their background. Welcome new board members!

   • OMGA Rep Anita Yap

   • OMGA Alt Nicky Ulrich

   • Educate! Chair Scott Cameron

4. Update on Rewild Your Lawn Workshops and Budget Estimates: Carole shared that there is a 1.5 acre lot owned by PPS that isn’t currently being maintained. Bob Shaw and Carole inquired about removing invasives, restoring the habitat, and creating an education space. Four classes starting mid July through October will now be offered.
   
   Srijana approved the classes as MCMGA teaching opportunities and will be considered program hours for attendance. Six teaching positions are available. Train the trainer courses will also be offered to support new teachers and is considered CE credit. Kendall Core with SolarPunx PDX and Cascade Design will collaborate with MCMG to assist in native plant design and plant procurement.
   
   Jen noted that funds for this have already been budgeted and does not exceed the budget so a board vote will not be required.
   
   *Rewild Your Lawn Classes and PPS Restoration.pdf

5. Upcoming Strategic Planning Meetings: Opportunities for Community Engagement - invitation. Leslie Madsen requested MCMGA to look at where we offer services and what communities we’re currently reaching. Carole looked into geographic gaps to find those we can support, suggesting small farms and schools as a start. There will be a strategic planning meeting and the Board attendees will be Carole, Jen, Anita, Cynthia and Nicky. Once a meeting time and place have been determined, all board members will receive an invitation. The focus will be on identifying opportunities for community outreach in Multnomah County. A report will be brought back to the board at a later date.

6. Harvest Fest - Seeking Lead Updates: Carole shared that we’re looking for volunteers to help plan and lead the Harvest Fest on August 29th while Lisa is away.

7. Updates from Demo Garden: 302 lbs of produce was donated and 32 volunteers are in regular attendance for the bed planning.

8. Updates from members: three new renewals with $60 total donation.

9. Updates from Communications, Social Media: Cynthia shared that we’re now working with several new people for social media. With Cynthia’s oversight, this team will soon take over outreach, which will mean more presence on the platforms. Hannah noted the diverse skill sets that each person will be bringing to support the new social media strategy.

10. Other Business: Marica shared that on July 25th there is going to be a social held at Tualatin Community Park in Washington County. Save the date reminders will be sent out sometime this week.

Next meeting July 28th at 6pm

Meeting led by: Carole Hardy
Adjourned at: Carole Hardy
Notes taken by: Sarah Bennett
Minutes approved on: 7/28/2026

MCMGA Board Minutes for May 26th, 2026

6:00pm via zoom

Attendees:
Carole Hardy, Cynthia Chase, Rich Becker, Linda Goldser, Kim Butchereit, Jen Hazen, Jack Lazareck, Winnie Mauch, Lisa Martins, John Jordan, Heidi Nichols, Hannah Hudson

Discussions:

1. Acceptance of Board minutes from April 28th, 2026

   • Motion to Approve: Linda Goldser

   • Seconded: Lisa Martins

2. Carole Hardy moved to remove Christine Semeniuk from MCMG Board and from being a designated signer on Chapter bank accounts.

   Motion Carried by Board

3. IE Sale Financial Report: Jen reported $24k net income from this years’ sale, noting that though some costs had increased, overall it was a significant increase from last year. Jen also reviewed the Budget to Actual report noting the budgeted amount was $56k and the actual was $63k. The expenses totaled $3k higher than prior year, which was attributed to AV equipment and printing costs.
   
   Carole shared that the leftover plants went to Oregon Food Bank, some of our Seed to Supper partners and Growing Gardens, VetREST, Black Futures Farm and Learning Gardens Lab.

4. June Social Events: Lisa shared that the first event will be at the demo garden on June 7th for the 2026 interns. The event aims to share relevant information and provide teaching demonstrations. Lisa noted that garden tours were the primary request on the survey responses, so she’s excited by the quick turnaround time for this event.
   
   For VetREST, Jacob will provide a garden tour and a soil demo at the Victory Garden. He’s also trying to enlist other non-profits to get involved for this event.

5. PPS Classes Proposal: Carole shared a proposal to add four to five new course curriculums that would create a series called Rewild your Lawn. Carole has been seeking partners to make it into community events and planting more natives. There are opportunities to partner with Solar Punks, LGL and PSU. The potential courses are:

   • Site Assessment: mapping what to keep or get rid of

   • Invasive Species Identification - OSU is hoping for more folks to identify such plants

   • What to plant - native plant species to install to reclaim as habitat

   • How to maintain the garden

   • How to propagate

6. Scholarships: Carole shared that we have budgeted for two scholarships for the Joy of Gardening conference: one for $100 and one for $250. It is recommended that we offer a scholarship to someone who will serve as the OMGA Rep. Note that we haven’t promoted this yet and we don’t currently have an application review process in the event that multiple people apply. Action items to move this forward: Rich will share a job description with Lisa; Lisa will create a google survey; Carole will send to the email lists. If more than one person applies, we will implement an interview process.

7. OSU Extension MG program report: Kim shared that the 2026 Level Up Series is now live, scheduled and is included as continuing education credits.
   
   Kim shared that all MG volunteers who interact with youth under 18 must comply with the Youth Protection Requirements To make the process and expectation clear, it was agreed that when there is a student class held in the Demo Garden it is closed to MG volunteers who have not completed the Youth Registry Requirements.

   
   Kim also shared that the OSU merch website is live and open to the public for shopping. Carole and Kim will work together to understand and report back where the proceeds are going, whether to OSU Extension or the Master Gardener program.

8. Budget: Jen shared that there’s been over $18k of gross profit and $3k of net profit so far this year. She also noted that fewer membership dues have been collected but we’re otherwise on track for spending. A remaining balance of $2,700 is available and can be used for programs such as PPS and education projects. Lastly, the canopy collapse was the only thing not planned for so far, but this could be covered with funds donated specific to the Demo Garden.

9. Demo Garden: Linda shared that the demo garden has generated 210lbs of produce that’s donated to local food pantries. 34 people have visited the garden since January and 37 new interns are there as well, though noting we still need help with getting people into the garden. Planning for the August 8th garden event will start in earnest this upcoming week and 3 workshops are being held in June.

10. Awards discussion: John shared that county-wide awards are up to our MCMG discretion while state-wide awards are decided by OSU Extension. Kim mentioned that OSU Extension would appreciate MCMGA announcing to our members that anyone can nominate someone for the statewide awards. The deadline for these is the 31st and the announcements take place at the end of the year for state award winners.
    
    John asked if the Chapter wants to do county awards this year. After some discussion a majority of the Board members voted to not do formal county awards this year, but to do some sort of recognition for all members at the Harvest Fest instead.

11. Membership: Heidi shared that membership total is down but actuals per person is $35.06 per person, which is up from last year. She noted that 45 people from the 2025 cohort did not renew. The membership directory is in progress, Lisa will work on it after John, in conjunction with Heidi who will send a list of eligible members to Lisa by the end of June.

Next meeting June 23rd at 6pm

Meeting led by: Carole Hardy
Adjourned at: Carole Hardy
Notes taken by: Hannah Hudson
Minutes approved on: 6/23/2026

MCMGA Board Minutes for April 28th, 2026

6:00pm via zoom

Attendees:
Carole Hardy, Cynthia Chase, Rich Becker, Linda Goldser, Kim Butchereit, Jen Hazen, Sarah Bennett, Jack Lazareck, Winnie Mauch, Lisa Martins, John Jordan, Heidi Nichols, Hannah Hudson

Discussions:

1. Acceptance of Board minutes from March 24th, 2026

   • Motion to Approve: Cynthia Chase

   • Seconded: Carole Hardy

2. Summary of Educational Events to date for 2026: Carole shared that thus far, four student classes have been held with eight to ten new volunteers teaching them. Six more classes remain, which will eventually reach 250 students. In the Garden classes are being held every Sunday until October. Carole noted that we ought to be reaching the broader community so that they know we’re holding these. She mentioned that we can post to the PDX Parents and Events calendars as well as Bluesky to reach more people.
   
   Linda shared that the interns learned about the upcoming IE sale, the In the Garden classes and the welcome event being held on June 7th. Jen also noted that she’s seeing higher community involvement and many questions.

3. Program Update: Kim shared that the recertification stickers are going to be sent out and all the requirements for the interns will be verified soon. Name tags are being given out at the events and then mailed as necessary; interns are strongly encouraged to wear name tags at all events.
   
   Kim shared that the OSU Seed to Supper program co-sponsored with Unite Oregon to offer translation services so that all members can receive the relevant information. Kim noted that Unite Oregon is a necessary program for supporting the immigrant community and that teaching in action is what Multnomah county is looking for and wants to encourage. Kim will be making hard copies of select portions of the Master Gardener manual to share at the monthly classes. She’d also like to develop a curriculum for this program to make it easier for new volunteers to teach. Kim noted that she’s looking for help with this program.

4. IE Sale Update: Rich offered an update for plants and logistics noting that the banners and signs are going up on Monday and all tasks have been allocated to the appropriate people. Jen shared the 2025 - 2026 market maps and any revisions are being sent back by Friday. Linda mentioned that we have five volunteer slots remaining with three of those being customer service. Cynthia asked the group to share the IE sale poster on social media to reach a broader audience.

5. Updates for the Member Survey: Lisa shared the results of the membership engagement survey: 179 members were included and 37 responded, noting that though it’s a lower turnout, there was a lot of important information shared. Quarterly get-togethers and farm tours ranked highest for activities the members are looking for; additional trainings were also mentioned. Lisa noted that the most common barriers to participation include personal schedule and inconvenient location and that afternoons and evenings are best for most people for event attendance. Next steps include asking for intern feedback when they’re in the classes to have a holistic picture of what the community would like to see.

6. Membership Update: Heidi shared that the membership numbers are within the normal range, though slightly lower than last year. She sent out the interest survey to the respective groups and she’s otherwise finished with sending out renewal reminder emails. The membership directory is going to be put together by Lisa and Heidi in the near future.

7. Demo Garden Update: Linda shared that we’ve had a few weeks of cool crop harvests, about 100lbs of mostly lettuce. We’re heading into the warmer crops and the native crops are in bloom. She noted that the interns are energetic and engaged when they’re there but are younger than in previous years so many work day jobs and have less availability. Every Thursday evening and a monthly Saturday is open to the volunteers.

8. Communications and Social Media Update: Carole shared that the social media team is meeting on 4/29 to understand the social media strategy and tools.

9. Fiscal Review: Carole shared that the next steps for the review would be documenting the processes in more granular detail. Heidi mentioned that we had this documented many years ago but might be too old to be useful. Carole suggested that we review what we have on file and suggested a time to meet, potentially in July when it’s quieter for those involved.

Next meeting May 26th at 6pm

Meeting led by: Carole Hardy
Adjourned at: Carole Hardy
Notes taken by: Sarah Bennett
Minutes approved on: 5/26/26

MCMGA Board Minutes for March 24th, 2026

6:00pm via zoom

Attendees:
Carole Hardy, Cynthia Chase, Rich Becker, Marcia McIntyre, Linda Goldser, Kim Butchereit, Jen Hazen, Sarah Bennett, Lorna Schilling, Jack Lazareck, Winnie Mauch, Jennifer Nottingham, Lisa Martins

Discussions:

1. Acceptance of Board minutes from February 24th, 2026

   • Motion to Approve: Linda Goldser

   • Seconded: Cynthia Chase

2. Board Member updates: Carole shared the current OMGA Rep, Angela Myatt has decided to step down due to time constraints and Rich Becker is going to step in for the interim. Rich suggested that for the Joy of Gardening Conference, it might be possible to send the backup rep to this event and a scholarship might be available to help pay for their entry.
   
   Carole also shared that Lisa Martins is the new Member Connect Director. Lisa will be responsible for engagement activities for existing members and potential members. She will work in collaboration with Heidi Nichols who remains the Head of the Membership Committee. Heidi is responsible for managing the existing membership list and dues. Lisa shared some ideas as the new Director. She’s seeking to better understand what members would like from the organization in terms of engagement and proposes sending out a survey to existing members for feedback. Lisa conveyed receptivity to hearing from the Board of any suggestions for activities or questions that we’d like to include in the survey. Carole mentioned expanding the recipient list to include previous years interns. A link to the draft of the survey will be shared with Board members for comment.
   

   Lisa is also organizing a 2026 Welcome Event for the interns to be held in the Demo Garden on June 7th from 11-1pm. Lisa proposes that the garden be prepared like we would when hosting a training class. Different stations will have different learning materials and details for the upcoming course sessions. This might help increase the volunteer pool and participation from the interns.

   Heidi suggested publishing a membership directory to have on hand to facilitate connection and communication during such events. Lisa will work with Heidi and Carole to determine how best to produce the directory for easy access by members. All Board members agreed a published membership directory is a good idea.

3. Financial Review Recommendation: Sarah shared progress for the review noting that folders were made in the Board Business drive so that individuals who manage certain areas of finance can upload the supporting documents. When discussing the need for a review, Cynthia explained that she’d like to ensure we’re allocating assets appropriately and to consider if there are any areas of improvement. She noted her concerns are related more to advisory and establishing and/or maintaining best practices as we move forward. The overall question posed was if we have the correct policies and procedures in place for financial wellness.

4. Volunteer Fair Report: Kim shared that around 85 - 90 interns showed up for the event and that they seemed enthusiastic for the upcoming volunteer season. End of April, early May is when Kim anticipates the interns to finish the training and move on to the volunteer portion. The Board remarked about how excited the interns seemed and that the smaller space was better for this event.

5. Incredible Edibles Plant Sale updates: Relating to plant order and logistics, Rich shared that the signage is in process and the table layout for the plants is being put together. He noted we still need to order the cardboard plant holders and secure parking permits for the streets.
   
   For the volunteers, Linda shared that so far we have 84% of the volunteers signed up, noting that we’re ahead of schedule in terms of recruitment. She emphasized that we still need 5 more cashiers.
   

   For marketing, Cynthia shared that she is currently distributing marketing materials, including three libraries across Portland. She’s also working on increasing the channels for marketing communications to the community.
   
   For entertainment, Carole noted that vector control is participating again and that Vet Rest, led by Jacob Ewert is new this year. Carole will provide a list of community tables to Rich so he can update the map and be sure we have enough tables and tents. Carole asked for recommendations for a speaker and microphone with a rechargeable battery for the speaker's tent.

6. Demo Garden update: Linda and Jack shared that the main canopy was severely damaged shortly after installation in February and subsequent repairs were damaged by another storm so it needed to be replaced entirely. Rich brought 10x20 canopies and set them up, which now looks good. The gardens are underway for spring and the marketing materials for the IE sale can be shared at the upcoming Earth Day event.

7. OSU Extension Program update: Kim shared a friendly reminder that the use of the OSU logo is protected by trademark and shouldn’t be used on items being sold for profit, though she noted items can be sold at cost. Our own chapter logo is free to use.
   
   The MG extension program is being featured on April 29th at the Dam Proud event. This is OSU’s annual one day fundraising event. This year is the first time OSU Extension will be featured as part of the event. a sporting event that fundraises and proceeds go to supporting improvements to the learning material and a couple of local initiatives.

Next meeting April 28th at 6pm

Meeting led by: Carole Hardy
Adjourned at: Carole Hardy
Notes taken by: Sarah Bennett
Minutes approved on: 4/28/2026

MCMGA Board Minutes for February 24th, 2026

6:00pm via zoom

Attendees:
Cynthia Chase, Rich Becker, Marcia McIntyre, Linda Goldser, Kim Butchereit, Jen Hazen, John Jordan, Sarah Bennett, Lorna Schilling, Hannah Hudson, Jack Lazareck

Discussions:

1. Acceptance of Board minutes from January 27th, 2026

   • Motion to Approve: Hannah Hudson

   • Seconded: Linda Goldser

2. Program Update: Kim provided an update from the OSU Extension relating to the upcoming Volunteer Opportunity Fair that’s being held on March 14th. She noted it’s at a new, slightly smaller location - Pioneer Community Center in Oregon City. The association’s presidents will have their own table so interns can have access to them for introductions and questions. Cynthia mentioned being able to supply 10 tea towels as door prizes. The event will be held from 1-3pm; however, 12:30pm for those able to help with set up. Kim also mentioned the student education classes are starting soon, and offered a reminder to those with any outstanding requirements. Lastly, Linda previewed the Master Gardener 50th anniversary logo and Kim explained they’re hoping to receive stories as to why people initially joined the program as a way to commemorate this milestone.

3. OMGA Awards Update: John offered an update and included a note from them: “After a year of review and feedback by a statewide working group of MG faculty and staff, we refreshed the awards to be clearer, more inclusive, and more reflective of today’s Master Gardener volunteer work. County recognition remains local and flexible. Statewide awards are now fully administered by the OSU MG Program, with shared criteria and a streamlined nomination process open to all certified volunteers, regardless of OMGA affiliation. New statewide awards include: Master Gardener Volunteer of the Year, Program Champion, Growing and Belonging Community, and Distinguished Educator. Please visit the website to read more about the new timeline and award rubrics, and to download the nomination forms."
   
   He noted that the timing of the state awards has changed from May to October and they have included new categories. The county awards are subject to potential elimination. A discussion about whether to keep the local county awards was met with support, and potentially creating new light-hearted awards was proposed. Cynthia and John will convene to discuss putting these together.

4. OMGA Update: Cynthia noted that the OMGA Q1 report is due March 2nd. She shared that Angela and Rich are the best people to send the reporting details to.

5. Fundraising: a silent auction or donations were mentioned as options to help raise money.

6. IE Plant Sale Update: Rich shared that the site plan has moved ahead and that several logistical details still need to be arranged. Linda shared details for volunteer recruitments: we have 261 slots available and 112 slots are filled as of 2/24. The intern fair will be an opportunity for new volunteers to fill the remaining slots. Marcia also mentioned she was willing to reach out to Joe Wirtheim to see if he’d like to have a booth at the IE Sale.

7. Demo Garden Update: Linda shared that beginning in March, the Thursday 9a-12p volunteer shift will be open again and will also resume the one Saturday per month for those who need volunteer hours. The early-season plant starts are being started by those in their homes in an effort to save money and produce healthier plants. She noted the newly-replaced canopy needs repair because of the winter storm and that a small greenhouse and a smaller canopy area is being considered to have more consistency.

8. Membership Update: Cynthia shared on behalf of Heidi the membership report noting that we have 135 paid members. She’ll be reaching out to people for renewal. Kim also sent out postcards to the interns from last year to offer thanks and to encourage participation.

Next meeting March 24th at 6pm

Meeting led by: Cynthia Chase Adjourned at: Cynthia Chase
Notes taken by: Sarah Bennett
Minutes approved on: 3/24/2026

MCMGA Board Minutes for January 27th, 2026

6:00pm via zoom

Attendees:
Carole Hardy, Cynthia Chase, Rich Becker, Marcia McIntyre, Linda Goldser, Kim Butchereit, Jen Hazen, John Jordan, Sarah Bennett, Heidi Nichols, Corinne Thomas-Kersting, Winnie Mauch, Lisa Martins, Lorna Schilling, Claudia Groth, Hannah Hudson, Jack Lazareck

Discussions:

1. Acceptance of Board minutes from January 6th, 2026

   • Motion to Approve: John Jordan

   • Seconded: Jen Hazen

2. Carole provided an update to the budget and by-laws vote. She noted that the ballot was sent out to all paid members; we now have 94 members and 26 yes votes to budget and by-laws, which is 35%. Budget and by-laws have passed. We will now inform the OSU extension of the approval of funding for a program assistant.

3. Carole appointed Lisa Martins to the Member Connect Director role and Heidi Nichols will work alongside her. Lisa will also stay on as tech support until a suitable replacement is found, noting that the Google drive will be audited to ensure permissions and invitations are appropriately given to those who’d like to participate.

4. Corinne provided an update for the new calendars for the Growing and Belonging website. Two calendars were newly created, one for members and another for the public. The members calendar has links to the events found in each day and allows individuals to add events to their own calendar. The public version is similar to members except it has more information for volunteer events in an effort to promote such opportunities. Carole would like us to consider opportunities for adding a QR code to the calendar to encourage participation.
   
   The Growing and Belonging page is now added to the website, which replaces DEI, as an effort to convey to the public that we’re an inclusive, hopeful and welcoming organization. The principles that govern MG’s work are also laid out in detail, including challenge questions, checklists to generate ideas, ensuring accessibility and cultural inclusion.

5. Kim provided an update from OSU Extension regarding Volunteer Activity Proposals, which would help track the association's activities. Criteria for needing a proposal includes if there are certified OSU MG volunteers who are representing themselves at an event. Kim noted that winter is an ideal time to be completing these proposals for the busier time of year. Smaller events, such as a tabling event won’t require such a proposal. Once the event is completed, there’s a reporting form to be submitted that details the results of the event. Reach out to Kim for guidance and/or help with them. The 50th anniversary of the MG is coming up and we are encouraged to share as details become available.

6. Reports from Directors and Committee Chairs:

   • Demo Garden: Linda shared that the bed plan sharing meeting is being held on 1/28. The Canopy replacement is moving forward with a lesser expensive version to allow for more time to find a proper canopy. Linda noted sourcing issues for longer-term options. Installation is on Monday 2/3. Workshops and public events are being scheduled for the year.

   • IE Sale: Rich shared that the plant order has been placed, and Jen needs the invoice and contracts for the event.

   • Fundraising and Awards: John shared that we had a bottle drop campaign earning a record ~$2,000 from last year. Patches for the 50th anniversary are being considered. Awards and roles have been changed by OMGA, John is redoing the awards and Kim is sharing dates for when to hold meetings for nominations. John emphasized that we ought to promote the call for nominations.

   • Communicate!: Carole shared that we’re looking to build our social media team. Canva has a social media tool that could compliment the new calendar’s on the MG website. Partner hours offered for posting on social media.

   • Membership: Heidi shared a summary of membership renewals: 102 people total who are either lifelong members or have sent in renewal forms. 4 people are outstanding for payment. $7 - $320 was the range for payments

Next meeting February 24th at 6pm

Meeting led by: Carole Hardy
Adjourned at: Carole Hardy
Notes taken by: Sarah Bennett
Minutes approved on: 2/24/2026

MCMGA Board Minutes for January 6th, 2026

6:00pm via zoom

Attendees:
Cynthia Chase, Rich Becker, Valentina Chau, Jack Lazareck, Marcia McIntyre, Linda Goldser, Kim Butchereit, Jen Hazen, Susan Marcus, Angela Myatt, Lorna Schilling, John Jordan, Jennifer Nottingham, Heidi Nichols, Claudia Groth, Sarah Bennett, Carole Hardy, Hannah Hudson, Amanda Rondeau, Sharon Helms, Ellen Gehringer

Discussions:

1. Acceptance of Board minutes from December

   • Motion to approve: Cynthia C.

   • Seconded: Linda G.

2. Proposed changes to 2019 By-Laws:

   • Discussion

     • Changes include the following:

       • Language changes from “executive board” to “board”

       • President in conjunction with Treasurer will appoint a bookkeeper

       • Treasurer position updated from one-year position to two; annual budget approval by board rather than members

       • Chairpersons of standing committees to be nominated by president and approved by board

   • Question: Need clarity as to who is formally a board member that can vote. Carole and Cynthia will clarify.

   • Vote

     • Motion: Cynthia C.

     • Second: John J.

     • Board move to send to membership for vote: approved

3. President Actions:

   • Appoint Temp Treasurer - Jen Hazen

   • Appoint Historian- Hannah Hudson

4. Review Board Positions:

   • Officers:

     • Past President: Cynthia Chase (key executive)

     • President: Carole Hardy – elected 2026

     • Vice President: OPEN

     • Secretary: Sarah Bennett – elected 2026

     • Treasurer: Jen Hazen – appointed by President 2/6/26 (key executive)

     • Historian: Hannah Hudson – appointed by President 2/6/26

     • OMGA Representative: Angela Myatt – 2nd year of a 2-year term

     • OMGA Alternative Representative: Rich Becker – 2nd year of a 2-year term

   • Directors:

     • Communicate! – Susanne Cavicchi

     • Demonstration Garden – Linda Goldser

     • Educate! OPEN

     • Fundraising – John Jordan

     • Member Connect – OPEN

   • Committee Chairs:

     • Bookkeeper: Jennifer Nottingham (key executive)

     • Awards and Recognition: John Jordan

     • eNews Editor: Carole Hardy

     • Demo Garden:

       • Heidi Nichols

       • Linda Goldser

       • Carole Hardy

   • Membership:

     • Heidi Nichols

   • IE Plant Sale:

     • Carole Hardy – co-chair

     • Linda Goldser – co-chair

   • Program Education Coordinator

     • Kim Buchereit

   • Social Media Team

     • Cynthia Chase

     • Shu-Ju Wang

     • Alyse Heartwell

   • Speakers Committee:

     • Tony Barsotti/Alice Goldstein/Shu-Ju Wang

   • Technical Support:

     • Lisa Martins

     • Shannon Lambert

5. 2026 Budget Overview

   • Jen Hazen presented the revised 2026 draft budget. There were no changes recommended. The membership is to approve the budget.

     • Vote

       • Motion: Linda

       • Second: Cynthia

       • Board move to send to membership: approved

6. Reports from Directors:

   • Demo Garden Report: Linda Goldser: expressed need to replace the washing station canopy in the Demo Garden. She will bring back a budget request to the board. Planning for new MG class and volunteer activities has begun Carole Hardy recommends that Linda bring back a budget proposal to the board.

   • Heidi Nichols: Heidi reported that there have been 25 renewals with total dues paid of $460 and $1160 in other contributions for total revenue year to date of $1620. She will send out reminders to those who owe their dues

   • Fundraising Report: John Jordan: John noted that we increased our Bottle Drop earnings in 2025 to $2000, up from $1,500 in 2024.

   • IE Sale Report:

     • Carole noted that the planning for the IE Sale has begun. Linda has created the SignUp Genius for volunteers. A planning meeting with the leads will be held in January.

     • Rich Becker: Rich and Beven received the 2026 plant availability and price list from West Wind Nursery.. He’s begun mapping the order that is to be submitted by the end of January.

7. 2026 Strategic Action Plan: Carole Hardy, Kim Butchereit

   • Discussion: What does the future look like for MGMA from a collaborative perspective from both MCMGA and OSU Extension Master Gardener Program. A Needs Assessment was conducted by Srijana Sreshna of community needs related to OSU Extension Services in the Portland Metro Area..

   • A request was made for the presentation to be sent to attendees of the Board meeting.

8. Social Event: Steeplejack Event Sunday, January 25th 1-3pm: Social event and celebration for 2025 class

Next meeting January 27th 6pm

Meeting led by: Cynthia Chase & Carole Hardy
Adjourned at: Carole Hardy
Notes taken by: Valentina Chau & Sarah Bennett
Minutes approved on: 1/27/2026

MCMGA Board Minutes for December 2, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Rich Becker, Valentina Chau, Jack Lazareck, Marcia McIntyre, Winnie Mauch, Linda Goldser, Kim Butchereit, Carole Hardy, Jen Hazen, Susan Marcus, Angela Myatt, Lorna Schilling, Corrine Thomas-Kersting, John Jordan

Discussions:

1. Acceptance of Board minutes from October.

   • Motion to approve: Lorna S.

   • Seconded: Angela M.

2. Kim provided an update from OSU Extension. Topics discussed included the Extension’s budget cuts, the progress on verifying 2025 hours for interns and perennials, 2026 cohort sign ups, and county workshop proposals being due to Srijana soon so that the schedule can be finalized for next season. 85 new interns “graduated” ~60% of interns come from Multnomah County

3. Corinne provided an update on the Growing and Belonging resources on the MCMGA website that came from the DEI group 5 years ago. The resources include a checklist for planning and promoting welcoming events and an update to the description of what DEI means to MCMGA, through using Growing and Belonging language. Corrine will get a draft of the webpage/resource to Carole and Cynthia to distribute to the board before roll out with the hope these tools continue to be dynamic and useful.

4. Carole reported on 5 year strategic plan for 2026. Kim and Carole have a joint presentation and want to float sharing with the membership at the end of December - the timing of which feels tough given the holiday season. Cynthia suggests utilizing the 1/6 board meeting to provide time for membership to hear about the strategic plan after our board meeting (Board meeting at 6, strategic plan at 6:30-7:30pm)

5. Susan shared proposed Bylaws changes. There are some small additions to the proposed changes. A larger conversation that needs to be tabled due to waiting on updates from OMGA is what constitutes an active member vs. a member in good standing. Susan will send out minor bylaw changes to be voted via email (changing phrase citizens of Oregon > Oregonians, announcement of special meeting % notifications - sent to all members electronically).

6. Jen reported on the budget for 2026. Jen noted we’ve been building an increase for the IE sale in the amount of plants and the increase of price expected to sell per plant. We are also increasing education and outreach and MG training support line items (in support of 2026 strategic plan goals). The Demo Garden maintenance budget is also increased.
   The Board also discussed the news that there is no budget in Multnomah County for a program assistant and potential solutions to help bridge the gap in funding as we work to get funding from the county, which will not vote and approve a budget until June for July 1. There is strong support to keep the position funded however possible due to the increased communication, efficiency, and clarity across the board and for program participants in the county. It’s been 20 years since MCMGA had a program assistant in the county and for its volunteers. A call for a vote to pass the 2026 budget passed -
   Approved: Linda G. Seconded by Angela M - Board agreed to pass this to the membership.

Next Board Meeting: Jan 6, 2026

Meeting led by: Cynthia Chase
Adjourned at: 7:39pm
Notes taken by: Valentina Chau
Minutes approved on: Jan 6, 2026

MCMGA Board Minutes for October 28, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Rich Becker, Valentina Chau, Marcia McIntyre, Winnie Mauch, Linda Goldser, Kim Butchereit, Carole Hardy, Jen Hazen, Susan Marcus, Angela Myatt, Lisa Martins, Lorna Schilling, Shannon Lambert

Discussions:

1. Approval of August and September minutes

   • Motioned: Lorna Schilling

   • Seconded: Jen Hazen

2. Cynthia and Susan proposed bylaw changes. There are not a lot of changes to the bylaws but updates were done to ensure that duties are accurate and able to be fulfilled. One notable change - the Treasurer role would be moved to a 2-year term, from a 1-year term. Cynthia moves to send new bylaws to membership for voting in November. Lorna seconds. Cynthia is considering calling an open call virtual membership meeting to take questions about bylaw updates and seek feedback.

3. The November meeting date has been updated to the first Tuesday in December (from 11/25 to 12/2).

4. Jen holds a discussion of the 2026 budget. Currently, we have a net profit of 12k. Spending in support of our strategic plan and programming needs to align with our budget. Kim requires more information from OSU to understand how much involvement OSU will have in events like Seed to Supper amidst ongoing budget cuts. The High Yield Money Market Checking Account has been opened. If anyone is seeking reimbursement from MCMGA, please send those in as soon as possible

   so we can have an accurate financial picture for the end of the year.

5. Cynthia discussed next year’s board positions. Cynthia and Carole are discussing with each board member about their plans. If you know of anyone interested in the VP position, please let Carole know so she can discuss with them.

6. Angela Myatt provides an update on OMGA. The board discussed among other topics, the definition of a certified MG, Joy of Gardening 2026 (July 10-11), and possibly standardizing all MG programs to QuickBooks.

7. Cynthia introduced Shannon and Lisa as admins for MCGA G-suite. If you need emails or passwords set up for MCMGA please get in contact with them. They are working to set up Google Drives for the committees.

8. Kim provided an update about the Extension program. A working group is in progress to define what is an MG and to have a clear definition and recommendation for all counties. Fall recertification and community education classes are coming in November. All 2025 hours are due in VRS by October 31st.

9. Linda provided a Demo Garden update. The garden is winding down but over 2800 pounds of fresh produce were harvested this season. They are beginning to plan 2026 workshops and have set a date for 2026 IE Sale - May 9th. If you are interested in helping out, please contact Linda and Carole.

Next Board Meeting: Dec 2, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:14pm
Notes taken by: Valentina Chau
Minutes approved on: Dec 2, 2025

MCMGA Board Minutes for September 23, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Jack Lazareck, Rich Becker, Marcia McIntyre, Linda Goldser, Kim Butchereit, Carole Hardy, Susan Marcus, Jennifer Nottingham

Discussions:

1. Kim B. discussed the upcoming community education training that’s taking place at Food Innovation Center from 1-4:30pm (November 15th); reminded people that if you submitted a volunteer activity proposal there’s a reporting form that needs to be done by 10/31; reminded everyone that end of year reporting needs to be entered into VRS by 10/31; background checks needed if you’re involved in certain activities - most will expire at the end of October and will need to be renewed - announcement forthcoming

2. Cynthia - she & Rich went to a ceremony at the Food Innovation Center with OSU to celebrate the fact that Mult County is being funded again.

3. Cynthia - Allyse Heartwell will set us up on Instagram; Carole said they’re trying to create a social media team and need more volunteers; Lisa Martins will be taking over Google Suites from Mike and also has a back-up person (Shannon) to help. Both are experienced with Google.

4. Linda - very successful harvest fest - 55 rsvp’d and possibly more than that showed up; soil temps 55-60°, weather is changing and cover crops being planted; lots of new volunteer requests to work at the garden which is unusual for this time of year; workshop this Saturday; Carole will start working Saturdays in the DG in November.

5. Cynthia - talked about additional funds for education to recreate a set of the printed/laminated materials that Carole uses as teaching tools so they’re more readily available; funds weren’t budgeted this year so Cynthia moved to take $500 from our reserve account, Linda seconded, and all in favor = John, Rich, Carole, Jennifer, Linda, Cynthia

6. Cynthia/Susan - bylaws were revised to reflect current practice which has changed since covid; discussed that Chapter voted in 2008-2010 to no longer require chapter members to be certified, only board members are required to be certified. Susan will review draft bylaws against OMGA bylaws, look for sections regarding chapter meetings, and resend updated drafts. Cynthia wants to send bylaws to the chapter for approval prior to board elections this year.

Next Board Meeting: Oct 28, 2025

Meeting led by: Cynthia Chase
Adjourned at: 6:47 PM
Notes taken by: Susan Marcus
Minutes approved on: October 28, 2025

MCMGA Board Minutes for August 26, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Jack Lazareck, Rich Becker, Valentina Chau, Marcia McIntyre, Winnie Mauch, Linda Goldser, Kim Butchereit, Carole Hardy, Jen Hazen, Susan Marcus, Angela Myatt, Mike Rutherford, Jennifer Nottingham, Lisa Martins, Amanda Rondeau, Corrine Thomas-Kersting

Discussions:

1. Approve minutes from July - Valentina

   • Motioned: Carole Hardy

   • Seconded: Mike Rutherford

2. Mike introduced Lisa Martins, MCMGA’s new Google Suite admin, effective immediately. Bon voyage, Mike!

3. Corinne led a discussion on the Chapter website. The Growing and Belonging section in particular was discussed and if we want to refresh certain documents and pages such as the org statement on BLM and the toolkit for inclusive and welcoming events. We should anticipate some updates by the end of the year.

4. Carole and Cynthia presented ideas for goals in 2026 for MCMGA (drafted in consultation with Kim). Some goals included getting feedback on the program in order to have the most impact, and mapping gaps and opportunities in delivering garden education services in the county. A full list of the goals were sent to the board for consultation via email. There was also discussion around the best way to share this information beyond the board to the MCMGA volunteers.

5. The Harvest Fest event on Saturday, September 6th 4-6:30 at the MCMGA Demonstration Garden was discussed. This will be a potluck and not include an award program. We are light on RSVPs compared to previous years but another e-blast is going out tomorrow.

6. John discussed a Bottle Drop Funds update. Year to date we have raised ~$2,000 from the program.

7. John also led a discussion around awards in the Spring in lieu of occurring during Harvest Fest. The discussion also included an update on merchandise from a new vendor.

8. Linda provided an update on the Demo Garden and Open Garden event in August. The Open Garden event engaged around 172 people and had good energy! Kim even got an email from Angela Sandino(our OSU Extension Regional Director) that stated the event was her mother’s “highlight of her summer”.

9. Jen discussed options for interest bearing accounts for MCMGA’s finances. These options include a promotional CD or a HY-Money Market account. Jen recommends the latter option.

10. Kim gave Program updates including the inputting of hours for recertification has begun in VRS and all relevant courses are in the system. All hours should be input into VRS by October. Kim also discussed changes to CE opportunities and the Garden Futures Initiative.

Next Board Meeting: Sep 23, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:36pm
Notes taken by: Valentina Chau
Minutes approved on: Oct 28, 2025

MCMGA Board Minutes for July 25, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Lorna Schilling, Jack Lazareck, Rich Becker, Valentina Chau, Marcia McIntyre, Winnie Mauch, Linda Goldser, Kim Butchereit, Carole Hardy, Jen Hazen, Susan Marcus, Angela Myatt, Mike Rutherford

Discussions:

1. Approve June minutes

   • Motioned: Lorna

   • Seconded: Linda

2. Carole provided a clarification about OSU Extension Master Gardener volunteer policy related to setting up and tearing down MCMGA events (like the Learn In-the-Garden event, IE Plant Sale, or the Open Garden). In a recent meeting with Srijana and Kim, it was confirmed that Master Gardener volunteers can help set up and tear down MCMGA events and that these hours are recorded as partner hours. There has been no change to the policy, just a miscommunication. If an event is put on by OSU or OSU/extension staff are tabling, the program event is covered under OSU liability. If MCMGA puts on an event (runs it) it is MCMGA liability regardless of OSU participation.

3. Joy of Gardening conference highlights were shared for those who couldn’t attend. Presentations included: Tool care and sharpening, Mycorrhizal fungi, Seed to Supper panel (Kim participated). Carole was contacted by the Master Gardener’s Association in Lincoln County and may be asked to present at their upcoming conference.

4. Upcoming events were discussed.

   • The 7/31 Intern Welcome event at the Demo Garden is from 5-7pm. It will be extremely casual and a chance for perennials and new interns to socialize.

   • Open Garden at the Demo Garden 8/9 from 10 to 2pm. Heavily advertised; last year drew 150+ attendees. 30 volunteers; MG/OSU VIPs and elected officials invited. 1,500 donated seed packets and will be covered by Sellwood Bee.

5. Harvest Fest planning was discussed. We will shift away from awards and emphasize a casual chapter gathering - let Cynthia know if you would like to help plan.

6. Mike’s leaving for Spain in early September. He is meeting with someone to discuss how to integrate and optimize MCMGA drive so they can dive right in.

7. Cynthia led discussion on Chapter Planning & Visioning. If you did not attend, please feel free to email Cynthia Chase your thoughts. One topic that came up is that the intern experience needs improvement. Interns lack connection and awareness of each other. Many are not active at the Demo Garden. Multnomah County represents nearly half of current interns (70 out of 150). There is a need to design activities that fill gaps in the intern experience.

Next Board Meeting: August 26th, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:12pm
Notes taken by: Valentina Chau

MCMGA Board Minutes for June 24, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Lorna Schilling, Mike Rutherford, Jack Lazareck, Rich Becker, Jennifer Nottingham, Valentina Chau, Marcia McIntyre, Linda Goldser, Kim Butchereit, Angela Myatt

Discussions:

1. Approve minutes from 05/2025

   • Motion: Carole Hardy

   • Seconded: Lorna Schilling

2. Update on 2025 budget. The budget is in good shape but some funds may need to be moved around. One trend noted in the budget was that a lot of MCMGA members did not renew their membership - anecdotal evidence hints at a lack of connection to the rest of membership. Memberships are still trickling in - 161 renewals, 71 interns.

3. OMGA: There was discussion about the dismissal policy as it has not been enforced equally across the Oregon programs which has led to confusion and led to individual interpretations. There is expected to be updates to policy and enforcement after the “Joy of Gardening: event.

4. Awards timing for 2026: It was clarified that in 2021 - it was decided to move the awards to Harvest Fest beginning in 2026 because OMGA wanted to give out earlier than Joy of Gardening. Cynthia suggests moving the awards to the Winter since not everyone receives an award and can detract from the spirit of Harvest Fest. No objections from board.

5. Demo Garden: The big Open Garden event is 08/09/2025 10a-2p - please join if you are available! Volunteer shifts for the Open Garden event are on Sign Up Genius. The DG has donated 275lbs of produce so far this year. There are upcoming classes at the garden for both interns and the public.

6. Multnomah County Commission decision. We discussed ideas for supporting the partnerships and Extension for the next year. Some ideas include engaging commissioners like Meghan Moyer and Vince Jones-Dixon and increasing county engagement and understanding of the MG program through sending of newsletters and promoting issues that matter to the county that align with the program such as soil lead testing.

7. Intern event. Winnie will help Cynthia organize. It is currently planned to be hosted at the Demo Garden on 7/31 after work hours (5-7pm) and all MG will be invited to attend to meet and mingle and welcome the new interns.

Next Board Meeting: July 22, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:29pm
Notes taken by: Valentina Chau
Minutes approved on: 7/22/2025

MCMGA Board Minutes for May 27, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Lorna Schilling, Jack Lazareck, Rich Becker,, Jennifer Nottingham, Valentina Chau, Marcia McIntyre, Winnie Mauch, Linda Goldser, Kim Butchereit, Carole Hardy

Discussions:

1. Kim Butchereit discussed the Extension Program website and the Volunteer Resources page with information for Perennials and recertification requirements. Kim noted some members are mistakenly reporting to the old system (which other counties are using) which contributed to delays in verifying hours along with use of the new VERS system this past year. In the How to Maintain OSU MG Certification

   • Document with all requirements for MG Recertification (Program vs Partner activities, how to submit for Pre-Approved Activity)

   • Education Credits - have to be timely (within the past year) - new requirement

   • MG should not be volunteering for program hours without completing and signing forms

   • Sex Offender Check - sent by Srijana - a consent form to volunteer

   • Criminal History Check - Youth Registry Program - every two years

2. Approved March minutes

   • Motioned: Linda Goldser

   • Seconded: Lorna Schilling

3. Carole provided an IE Sale update. Everything was nearly sold out by 12:30pm and ~100 plants donated to charity. Main customer feedback was that popular varieties sold out by volunteers - we have the data on when varieties sold out for planning for next year. Error on laminated price sheets caught by Jennifer around 10:30a. In total there were 180 volunteers who contributed 782 volunteer hours over two days. A Post Project Review will be held soon.

4. Linda provided a Demo Garden update. 77 visitors to date with half of those attending workshops. This does not include community classes or school tours. 166 lbs. of produce have been donated so far - lettuce and spinach. The Open Garden Event August 9th 10-2p set, advertising of event will begin in June. In the meantime, other events on various gardening topics continue to be held at the Demo Garden.

5. Membership Report as of 5/27 (from Heidi Nichols via email)

   • paid renewals or joins 161

   • no pay 7

   • honorary/lifetime 4

   • 2025 trainees 71

   • Total 243

   • Amount paid varies from nothing to $300.

   • No pays were attributed to members closing out before the second web page asking for CC information loaded up - all credited to accidentally not paying.

Next Board Meeting: June 24, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:17pm
Notes taken by: Valentina Chau
Minutes approved on: Jun 24, 2025

MCMGA Board Minutes for March 25, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Lorna Schilling, Mike Rutherford, John Jordan, Jack Lazareck, Rich Becker, Jen Hazen, Jennifer Nottingham, Valentina Chau, Susan Marcus, Amanda Rondeau, Marcia McIntyre, Winnie Mauch, Linda Goldser, Kim Butchereit, Angela Myatt

Discussions:

1. Approval of minutes

   • Motioned: Lorna Schilling

   • Seconded: Mike Rutherford

2. Angela Myatt discussed the OMGA meeting minutes. Angela and Rich did not attend the meeting due but did receive the minutes for the 3/7 meeting. After reviewing meeting minutes, Angela noted she will write a blurb for the eNews blast regarding the grant deadline of May 15th.

3. John Jordan discussed fundraising and membership updates from Heidi Nichols. MGMA’s BottleDrop account makes around ~$100/month and a BottleDrop event that provides a bonus is occurring on April 15th. Since June 2019 we have made ~$7k.

   • Membership: 160 people have renewed as of 3/25 and the dues total $2815, total for dues and additional donated funds = $5480. The deadline to renew to be included in the MGMA directory is April 10th. The 7 people who renew at $0 need to have their names sent to bookkeeper Jennifer Nottingham. Dues also need to be sent to OMGA.

4. Linda Goldser discussed the Demo Garden. There have been 63 requests for orientation from new interns and 13 new sign ups for volunteers.

5. Cynthia Chase gave updates about the Education programs from Carole. Workshops are being offered to both interns and perennials. Carole is looking for volunteers for the “In the Garden Workshop” on 4/27 - sign up on CERVIS.

6. Incredible Edible Sale was discussed. Press releases and marketing materials will be created and distributed soon. Carole will include a call in eNews in April for more volunteers. Contracts with vendors are being finalized

7. Cynthia updated on ongoing projects. Efforts have been made to get back into the Multnomah County budget by talking with county commissioners. Updates to the By-Laws and Financial policies can potentially be put up to a chapter vote in September.

8. Kim Butchereit gave updates from the Metro Extension. Recertification stickers are in the mail and interns are finishing coursework by mid-April (70 new interns in Multnomah County). Workshops and other volunteer opportunities are getting added to CERVS on a rolling basis. There is a new document on the MGMA website with more information on the program and the hours required to maintain perennial status (also included with recertification stickers).

Next Board Meeting: April 22, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:06pm
Notes taken by: Valentina Chau
Minutes approved on: May 27th, 2025

MCMGA Board Minutes for February 25, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Lorna Schilling, Mike Rutherford, John Jordan, Jack Lazareck, Rich Becker, Jen Hazen, Jennifer Nottingham, Valentina Chau, Susan Marcus, Amanda Rondeau, Marcia McIntyre, Carole Hardy, Winnie Mauch, Linda Goldser, Kim Butchereit

Discussions:

1. Approve minutes from January

   • Approval: Carole H

   • Seconded: Mike R

   • Approved

2. IE Sale - The catalog has been updated for 2025 and the church contract is in place. Small increases on plant prices (pennies for some plants).

   • Carole requests the Westwind order in the Google Chapter Drive visible for the Board - Jen to work with Mike

   • Signup & Save the Date for IE sale will reappear in eNews

   • Budget readjusted - buying more plants to increase revenue. Order has been placed with Westwind.

3. Demo Garden - the first intern workshop was on 2/22 - 12 attendees- more workshops coming in the next two weekends.

4. Member Retention - Infinity (Helpline) and VRS volunteer hour tracking systems were discussed. Concerns raised about accessibility to those who are not deft with technology.

   • Marcia offers training and orientation to Infinity - next session soon.

   • Kim offers to to assist anyone who is struggling with VRS system - reach out via email

   • We are not currently reaching out to those who have had certification lapse.

Next Board Meeting: March 25, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:12p
Notes taken by: Valentina Chau
Minutes approved on: March 25

MCMGA Board Minutes for January 28, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Lorna Schilling, Mike Rutherford, John Jordan, Jack Lazareck, Rich Becker, Jen Hazen, Jennifer Nottingham, Valentina Chau, Susan Marcus, Shu-Ju Wang, Angela Myatt, Amanda Rondeau, Marcia McIntyre, Carole Hardy

January 7th meeting minutes: approved via email

Discussions:

1. Google Suites – Mike discussed various features of the Google Workspace. Some suggestions from the conversation:

   • Gmail - To use MCMGA emails going forward rather that outside email addresses to access and use Google Workspace. - Forward MG emails to personal email or use an email software to make multiple addresses easier to use.

   • Google Groups – Use to send emails to multiple people at a time. Demo Garden would like to consolidate their group into the MCMGA Google Workspace and out of personal gmail accounts.

   • Drive – Update permission – issues in the past with the public editing docs.

   • Suggest switching to perhaps Google Meet – free with Google Suite (unlike Zoom which we need to pay for) – unsure of webinar feature in Google Meet

   • Google Calendar - Washington County uses a G-cal on their website and add their events

   • While Google Workspace has a limit, we will likely never hit it.

     • Next steps: Mike will utilize Organizational Units and will create a shared drive with educational tutorials about the Workspace

       • Board is requested to use their MCMGA email addresses because it’s easier to remove folx. Cynthia will switch Valentina, Jennifer, and Shu-Ju’s personal emails to their MCMGA emails for the board.

       • Valentina is added as a Manager to the MCMGA Google Group

2. Budget ask: Cynthia has requested $250 for Backup drives. In order to back up Google drive documents on (2) backup drives. Jen and Mike could hold on to and trade as needed

   • Jen Hazen motioned to add line item for $250 for backup drives

     • Lorna seconded

     • Board approved

3. PPS property next to Demo Garden – Pruning workshop for interns has been scheduled. Other community workshops are forthcoming. All costs associated are coming out of the education budget. Honl Tree Care is giving a bid for large invasive removal

4. Demo Garden Update – The Demo Garden is preparing to reopen to volunteers in March. Raised bed planning and maintenance is underway shortly.

5. January MGMGA gathering - ~32 participants. Attendees said they had a good time and liked that it was a social afternoon event. Folks also noted it was nice to have the event in NE. Next event in April – open to location suggestions

6. IE Sale - 8 volunteer signups at the January gathering (more expected with eNews blast). The time of the sale will remain the same and more plants are proposed to be made available for purchase. Plant list is not on the website yet but will be soon. There are commitments from community partners to table.

   • Linda and Carole are co-chairs. Linda is responsible for volunteers, Carole is responsible for operations and logistics.

7. New Committee: Bylaws and Policies and Procedures

   • Susan, Mike, Jen will be reviewing the bylaws, which were last updated in 2018/2019. Let them know if you’re interested in joining!

8. Volunteer Opportunity Fair - March 16th Sunday 12-2p? in Clackamas. Opportunity for all 3 chapters to meet new volunteers and a great way to recruit volunteers. All chapters are given the same number of tables for presence due to limited space.

Next Board Meeting: February 25, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:15pm
Notes taken by: Valentina Chau
Minutes approved on: Feb 25, 2025

MCMGA Board Minutes for January 7, 2025

6:00pm via Zoom

Attendees:
Cynthia Chase, Carole Hardy, Susan Marcus, Lorna Schilling, John Jordan, Linda Goldser,\ Rich Becker, Angela Myatt, Kim Butchereit, Jack Lazareck, Valentina Chau, Jennifer Nottingham, Amanda Rondeau, Winnie Mauch, Corinne Thomas-Kersting, Marilyn Frankel, Marcia McIntyre

Newly Elected Officers for 2025 MCMGA Board

Secretary	Valentina Chau
OMGA Rep	Angela Wyatt

Continuing MCMGA Board Members and other appointed positions:

Past President	Lorna Schilling
President	Cynthia Chase (key executive)
Vice President	Carole Hardy
Treasurer	Jen Hazen (key executive)
Historian	Mike Rutherford
Fundraising	John Jordan
Demo Garden	Linda Goldser
Membership	Heidi Nichols
Communications	Susanne Cavicchi
Bookkeeper	Jennifer Nottingham (key executive)
OMGA Rep Alt	Rich Becker

December 3rd meeting minutes:
Motion to approve - Lorna
Seconded - Linda
Approved by all

Discussions:
MCMGA Website. Corinne Thomas-Kersting discussed chapter website. Several years ago the Communications Committee did a review of our communication channels, including the website. The website then got a major overhaul in order to make it easier to navigate, more attractive, etc. Website is primarily designed for the general public, but section called Chapter Members is geared specifically for our members. Corinne showed us all of the tabs at the top of the website, how different sections link together, and how a topic may appear on more than one page. Website is maintained by Kaz, and Corinne acts as the conduit between the chapter and Kaz. Please allow three weeks notice in order for something to get posted on the website. They can now add a banner at the top of the page if there’s something we want to call particular attention to. Discussion about Youtube channel and Valentina suggested putting videos in playlists. Discussion about how continuing education units are identified, areas that need to be updated (dry farming, new 2025 board meeting dates and new officers), broken link to OSU Speakers Guild, and adding link to program hours on the Volunteer Opportunities page. Rich asked about metrics of the website - how many visits to the site, which links are clicked the most, etc. Corinne needs access to Squarespace in order to get that info and will discuss it at next Communications Committee meeting.

Election of 2025 Board. Cynthia talked about elections and that she has appointed Jennifer Nottingham as bookkeeper.

Bank Signing Authority. Bank signing authority approved for Jen Hazen/Treasurer, Jennifer Nottingham/Bookkeeper, and Cynthia Chase/President. Christine Semeniuk will continue to have signing authority until 2024 financials are completed.

IE Sale. Carole and Linda are co-chairing this year. Rich is working on the catalog, but in the meantime they’ll post last year’s catalog on the website because it’s a great marketing tool. Sign-up Genius will be open for volunteers in about 2 weeks.

Member Event at Steeplejack. Saturday, Jan 18 from noon-2pm. A social event combined with an opportunity to show volunteer opportunities at the IE sale, DG, community education events, etc. There will be three activities: seed tape demo, seed swap, and OSU Extension’s new garden resiliency tool. Winnie talked about the need for chapter social interaction and benefit of this being a daytime event.

PPS Project. Discussion postponed until next board meeting. Special Speaker. Special Speaker on 1/23/2025. Alyssa Shiel will be speaking about her research on lead in soils in inner Portland related to old overhead telephone cables. Approved as an education credit. More info to come.

Demo Garden. Linda reported that there have been some volunteers working over the past month, primarily to finish gravel path to new shed. Carole and the Dragon Bed team harvested 76 pounds of parsnips from the winter bed. Bed planners are working behind the scenes to plan the beds. Many of these volunteers will start the plants for their beds at home. Teams for education and outreach busy planning for upcoming season. DG volunteers start working on Mondays later this month, will add Thursday shifts in March, and then add Thursday evening and Saturday morning shifts in April.

Miscellaneous. Kim reported that first training class starts late January. Modules are online with Wednesday night live webinars, and they plan to include some in-person activities as well. Discussion about state-wide Seed to Supper program (upcoming informational meeting in Clackamas and more info to come) and new video for the Growing & Belonging requirement (child safety standards).

Next Board Meeting:
January 28th

Meeting led by: Cynthia Chase
Adjourned at: 7:29
Notes taken by: Susan Marcus
Minutes approved on: 01/10/25 (via email)

MCMGA Board Minutes for December 3, 2024

6:00pm via zoom

Attendees:
Cynthia Chase, Lorna Schilling, Mike Rutherford, John Jordan, Heidi Nichols, Jack Lazareck, Rich Becker, Carole Hardy, Jen Hazen, Jennifer Nottingham, Valentina Chau, Susan Marcus

October 22nd meeting minutes:
Motion to approve - Jen Hazen
Seconded - Mike Rutherford
Approved by all

Discussions:
Sparrowhawk. Request for the demo garden to receive the Sparrowhawk plant sale funds was approved by the board.

Membership Dues. Heidi reported that in 2024 almost everyone who renewed paid $20 or more; only one or two people renewed at $0. General discussion about and support for continuing to offer a sliding scale of $0-$30 for membership dues. Let members know that MCMGA pays $5 OMGA dues per member. Lorna made motion to approve, Mike seconded, and confirmed by all.

2025 Budget/Board Positions. Jen just emailed revised budget which reflects actual insurance premium, reduced communications budget, and increased member events. We can’t budget for cash donations because they’re unknown so actual income expected be higher than projected. New bottom line is just under $10k in the red. Cynthia asked if board members are comfortable with a deficit budget. Rich mentioned that we budget a deficit every year, but always end up positive. Jack talked about our cash reserves. Susan asked about the $2,500 budgeted for PPS Restoration Project. Carole said the money would be used to buy plants and educational signage about the restoration. Carole is applying for a PCEF grant for funding for this project over the next five years, but because we won’t know if grant is approved for another six months Carole is requesting MCMGA funds. PPS has an initiative to ‘green’ their school yards so this project could be a great initial model for that work. Budget approved by all board members. Budget will be sent to MCMGA members with information about our budget process, cash reserves, and anticipated but un-budgeted cash donations. eNews will include links for the draft budget and list of board officer candidates. One email to MCMGA members with a ballot and a budget. Mike is creating the ballot as a Google form. Heidi and Carole will come up with wording for eNews which describes who is eligible to vote. Valentina will join/renew membership online so she’s eligible to vote and be on the board. Ballots will be sent on 12/11 and are due by 12/18. Jen will put a pdf version of our budget on the drive and work on budget explanation to go along with the ballot. Once board is officially elected, Rich needs to report names/contact info/position to OMGA.

Speaker Series. Cynthia proposed a special speaker meeting w/Alyssa Shiel regarding the following Oregonian article: Old lead-sheathed telecom cables found in nearly half of Portland neighborhoods so far; health risks unclear. Regular speakers are already scheduled through May, so this would have to be in addition to that schedule. Cynthia contacted Nadine Menashe and Alyssa Sheil/OSU professor about possibility of speaking; waiting to hear back. Rich reported that Weston Miller addressed this topic several years ago and held a meeting in SE where people could bring soil samples for testing. Carole voiced concern about having such a meeting; thinks it should be directed by the program, not the association. General agreement that purpose of presentation would be to educate MGs about the issue, but any information MGs present at farmer’s markets, etc. on this topic would have to come from Extension.

1. Demo Garden. Last official work day for 2024 was held and regular hours will start up again in February. Carole will host some Saturday volunteer work days in the meantime since we still have some things growing like radicchio.

2. Member Events. Holgate event was great, but very labor intensive for planners. Cynthia proposed Steeplejack Brewery for afternoon of January 19 (date subsequently changed to Jan 18th by Steeplejack). MGs can buy their own drinks and food. General discussion about member events - we need a theme or some kind of draw to get MGs to events. Carole discussed presenting a garden design tool that helps people decide how to plant water-wise plants together. Jennifer suggested using the theme of jumping into the new year/prepping for the new garden year. Other ideas are to use meeting to explain how membership renewal fees are used, talk about seed catalogs and selection. Maybe a few door prizes, but not as many as last time. Carole would like to post the educational events that will be held at the DG and see if we can get more volunteers to help with those. Valentina suggested we diversify location of events to pull more people in. Cynthia will book Steeplejack for January. Save the Date will go into this month’s eNews. Initial planning session for event will be at noon on 12/13 via Zoom. Carole will send Zoom link to Jennifer, Mike, Susan & Cynthia.

3. OMGA. Rich discussed how MCMGA/Metro deals with things very differently than rural communities. Lorna mentioned OMGA retreat scheduled for 12/6 for anyone who wants to attend.

4. Recertification. Jack asked if as anyone submitted hours and heard anything back. No one has heard back. Rich responded to a request for volunteer hours info from IE Sale. Program is trying to validate hours which seems to be taking a long time.

Next Board Meeting:
January 7, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:28pm
Notes taken by: Susan Marcus
Minutes approved on: 01/07/25

MCMGA Board Minutes for October 22, 2024

6:00pm via Zoom

Attendees:
Cynthia Chase, Lorna Schilling, Mike Rutherford, John Jordan,  Jack Lazareck, Linda Goldser, Rich Becker, Marcia McIntyre, Kim Butchereit, Carole Hardy, Jen Hazen, Jennifer Nottingham, Valentina Chau, Angela Myatt

September 24th meeting minutes:
Approved

Discussions:
Treasurer. We discussed the budget. There is a question about donation to the Foundation for training because the training isn’t scheduled.

Fundraising. There was discussion of a year end giving letter. Kim will get an accounting of donations from Master Gardeners.

Interns. John, Kim, Carole, Cynthia, Jen and Linda will work together on what the chapter will do for Intern Recognition.

Sparrowhawk Native Plant Sale. The Sparrowhawk sale took place and we made $2,075. Sparrowhawk gave kudos to the volunteers for being on time and having great smiles. There were also volunteers from Black Futures Farm and Brentwood Darlington Neighborhood.

Education. October 27th is the last installment of the year for the Sunday in the Garden. They will be dealing with winterizing garden beds and native plants in pots

Chapter Event. On November 19th at Holgate Library there will be a get together from 6:00- 7:30. It is mostly for social time, but will also question members about how the chapter should handle finances

Demo Garden. The Demo Garden donated 2146 lbs of produce.

Next Board Meeting:
December 3, 2024

Meeting led by: Cynthia Chase
Adjourned at: 7:10pm
Notes taken by: Lorna Schilling
Minutes approved on: 12/03/24