MCMGA Board Minutes for December 2, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Rich Becker, Valentina Chau, Jack Lazareck, Marcia McIntyre, Winnie Mauch, Linda Goldser, Kim Butchereit, Carole Hardy, Jen Hazen, Susan Marcus, Angela Myatt, Lorna Schilling, Corrine Thomas-Kersting, John Jordan

Discussions:

1. Acceptance of Board minutes from October.

   • Motion to approve: Lorna S.

   • Seconded: Angela M.

2. Kim provided an update from OSU Extension. Topics discussed included the Extension’s budget cuts, the progress on verifying 2025 hours for interns and perennials, 2026 cohort sign ups, and county workshop proposals being due to Srijana soon so that the schedule can be finalized for next season. 85 new interns “graduated” ~60% of interns come from Multnomah County

3. Corinne provided an update on the Growing and Belonging resources on the MCMGA website that came from the DEI group 5 years ago. The resources include a checklist for planning and promoting welcoming events and an update to the description of what DEI means to MCMGA, through using Growing and Belonging language. Corrine will get a draft of the webpage/resource to Carole and Cynthia to distribute to the board before roll out with the hope these tools continue to be dynamic and useful.

4. Carole reported on 5 year strategic plan for 2026. Kim and Carole have a joint presentation and want to float sharing with the membership at the end of December - the timing of which feels tough given the holiday season. Cynthia suggests utilizing the 1/6 board meeting to provide time for membership to hear about the strategic plan after our board meeting (Board meeting at 6, strategic plan at 6:30-7:30pm)

5. Susan shared proposed Bylaws changes. There are some small additions to the proposed changes. A larger conversation that needs to be tabled due to waiting on updates from OMGA is what constitutes an active member vs. a member in good standing. Susan will send out minor bylaw changes to be voted via email (changing phrase citizens of Oregon > Oregonians, announcement of special meeting % notifications - sent to all members electronically).

6. Jen reported on the budget for 2026. Jen noted we’ve been building an increase for the IE sale in the amount of plants and the increase of price expected to sell per plant. We are also increasing education and outreach and MG training support line items (in support of 2026 strategic plan goals). The Demo Garden maintenance budget is also increased.
   The Board also discussed the news that there is no budget in Multnomah County for a program assistant and potential solutions to help bridge the gap in funding as we work to get funding from the county, which will not vote and approve a budget until June for July 1. There is strong support to keep the position funded however possible due to the increased communication, efficiency, and clarity across the board and for program participants in the county. It’s been 20 years since MCMGA had a program assistant in the county and for its volunteers. A call for a vote to pass the 2026 budget passed -
   Approved: Linda G. Seconded by Angela M - Board agreed to pass this to the membership.

Next Board Meeting: Jan 6, 2026

Meeting led by: Cynthia Chase
Adjourned at: 7:39pm
Notes taken by: Valentina Chau
Minutes approved on: Jan 6, 2026

MCMGA Board Minutes for October 28, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Rich Becker, Valentina Chau, Marcia McIntyre, Winnie Mauch, Linda Goldser, Kim Butchereit, Carole Hardy, Jen Hazen, Susan Marcus, Angela Myatt, Lisa Martins, Lorna Schilling, Shannon Lambert

Discussions:

1. Approval of August and September minutes

   • Motioned: Lorna Schilling

   • Seconded: Jen Hazen

2. Cynthia and Susan proposed bylaw changes. There are not a lot of changes to the bylaws but updates were done to ensure that duties are accurate and able to be fulfilled. One notable change - the Treasurer role would be moved to a 2-year term, from a 1-year term. Cynthia moves to send new bylaws to membership for voting in November. Lorna seconds. Cynthia is considering calling an open call virtual membership meeting to take questions about bylaw updates and seek feedback.

3. The November meeting date has been updated to the first Tuesday in December (from 11/25 to 12/2).

4. Jen holds a discussion of the 2026 budget. Currently, we have a net profit of 12k. Spending in support of our strategic plan and programming needs to align with our budget. Kim requires more information from OSU to understand how much involvement OSU will have in events like Seed to Supper amidst ongoing budget cuts. The High Yield Money Market Checking Account has been opened. If anyone is seeking reimbursement from MCMGA, please send those in as soon as possible

   so we can have an accurate financial picture for the end of the year.

5. Cynthia discussed next year’s board positions. Cynthia and Carole are discussing with each board member about their plans. If you know of anyone interested in the VP position, please let Carole know so she can discuss with them.

6. Angela Myatt provides an update on OMGA. The board discussed among other topics, the definition of a certified MG, Joy of Gardening 2026 (July 10-11), and possibly standardizing all MG programs to QuickBooks.

7. Cynthia introduced Shannon and Lisa as admins for MCGA G-suite. If you need emails or passwords set up for MCMGA please get in contact with them. They are working to set up Google Drives for the committees.

8. Kim provided an update about the Extension program. A working group is in progress to define what is an MG and to have a clear definition and recommendation for all counties. Fall recertification and community education classes are coming in November. All 2025 hours are due in VRS by October 31st.

9. Linda provided a Demo Garden update. The garden is winding down but over 2800 pounds of fresh produce were harvested this season. They are beginning to plan 2026 workshops and have set a date for 2026 IE Sale - May 9th. If you are interested in helping out, please contact Linda and Carole.

Next Board Meeting: Dec 2, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:14pm
Notes taken by: Valentina Chau
Minutes approved on: Dec 2, 2025

MCMGA Board Minutes for September 23, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Jack Lazareck, Rich Becker, Marcia McIntyre, Linda Goldser, Kim Butchereit, Carole Hardy, Susan Marcus, Jennifer Nottingham

Discussions:

1. Kim B. discussed the upcoming community education training that’s taking place at Food Innovation Center from 1-4:30pm (November 15th); reminded people that if you submitted a volunteer activity proposal there’s a reporting form that needs to be done by 10/31; reminded everyone that end of year reporting needs to be entered into VRS by 10/31; background checks needed if you’re involved in certain activities - most will expire at the end of October and will need to be renewed - announcement forthcoming

2. Cynthia - she & Rich went to a ceremony at the Food Innovation Center with OSU to celebrate the fact that Mult County is being funded again.

3. Cynthia - Allyse Heartwell will set us up on Instagram; Carole said they’re trying to create a social media team and need more volunteers; Lisa Martins will be taking over Google Suites from Mike and also has a back-up person (Shannon) to help. Both are experienced with Google.

4. Linda - very successful harvest fest - 55 rsvp’d and possibly more than that showed up; soil temps 55-60°, weather is changing and cover crops being planted; lots of new volunteer requests to work at the garden which is unusual for this time of year; workshop this Saturday; Carole will start working Saturdays in the DG in November.

5. Cynthia - talked about additional funds for education to recreate a set of the printed/laminated materials that Carole uses as teaching tools so they’re more readily available; funds weren’t budgeted this year so Cynthia moved to take $500 from our reserve account, Linda seconded, and all in favor = John, Rich, Carole, Jennifer, Linda, Cynthia

6. Cynthia/Susan - bylaws were revised to reflect current practice which has changed since covid; discussed that Chapter voted in 2008-2010 to no longer require chapter members to be certified, only board members are required to be certified. Susan will review draft bylaws against OMGA bylaws, look for sections regarding chapter meetings, and resend updated drafts. Cynthia wants to send bylaws to the chapter for approval prior to board elections this year.

Next Board Meeting: Oct 28, 2025

Meeting led by: Cynthia Chase
Adjourned at: 6:47 PM
Notes taken by: Susan Marcus
Minutes approved on: October 28, 2025

MCMGA Board Minutes for August 26, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Jack Lazareck, Rich Becker, Valentina Chau, Marcia McIntyre, Winnie Mauch, Linda Goldser, Kim Butchereit, Carole Hardy, Jen Hazen, Susan Marcus, Angela Myatt, Mike Rutherford, Jennifer Nottingham, Lisa Martins, Amanda Rondeau, Corrine Thomas-Kersting

Discussions:

1. Approve minutes from July - Valentina

   • Motioned: Carole Hardy

   • Seconded: Mike Rutherford

2. Mike introduced Lisa Martins, MCMGA’s new Google Suite admin, effective immediately. Bon voyage, Mike!

3. Corinne led a discussion on the Chapter website. The Growing and Belonging section in particular was discussed and if we want to refresh certain documents and pages such as the org statement on BLM and the toolkit for inclusive and welcoming events. We should anticipate some updates by the end of the year.

4. Carole and Cynthia presented ideas for goals in 2026 for MCMGA (drafted in consultation with Kim). Some goals included getting feedback on the program in order to have the most impact, and mapping gaps and opportunities in delivering garden education services in the county. A full list of the goals were sent to the board for consultation via email. There was also discussion around the best way to share this information beyond the board to the MCMGA volunteers.

5. The Harvest Fest event on Saturday, September 6th 4-6:30 at the MCMGA Demonstration Garden was discussed. This will be a potluck and not include an award program. We are light on RSVPs compared to previous years but another e-blast is going out tomorrow.

6. John discussed a Bottle Drop Funds update. Year to date we have raised ~$2,000 from the program.

7. John also led a discussion around awards in the Spring in lieu of occurring during Harvest Fest. The discussion also included an update on merchandise from a new vendor.

8. Linda provided an update on the Demo Garden and Open Garden event in August. The Open Garden event engaged around 172 people and had good energy! Kim even got an email from Angela Sandino(our OSU Extension Regional Director) that stated the event was her mother’s “highlight of her summer”.

9. Jen discussed options for interest bearing accounts for MCMGA’s finances. These options include a promotional CD or a HY-Money Market account. Jen recommends the latter option.

10. Kim gave Program updates including the inputting of hours for recertification has begun in VRS and all relevant courses are in the system. All hours should be input into VRS by October. Kim also discussed changes to CE opportunities and the Garden Futures Initiative.

Next Board Meeting: Sep 23, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:36pm
Notes taken by: Valentina Chau
Minutes approved on: Oct 28, 2025

MCMGA Board Minutes for July 25, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Lorna Schilling, Jack Lazareck, Rich Becker, Valentina Chau, Marcia McIntyre, Winnie Mauch, Linda Goldser, Kim Butchereit, Carole Hardy, Jen Hazen, Susan Marcus, Angela Myatt, Mike Rutherford

Discussions:

1. Approve June minutes

   • Motioned: Lorna

   • Seconded: Linda

2. Carole provided a clarification about OSU Extension Master Gardener volunteer policy related to setting up and tearing down MCMGA events (like the Learn In-the-Garden event, IE Plant Sale, or the Open Garden). In a recent meeting with Srijana and Kim, it was confirmed that Master Gardener volunteers can help set up and tear down MCMGA events and that these hours are recorded as partner hours. There has been no change to the policy, just a miscommunication. If an event is put on by OSU or OSU/extension staff are tabling, the program event is covered under OSU liability. If MCMGA puts on an event (runs it) it is MCMGA liability regardless of OSU participation.

3. Joy of Gardening conference highlights were shared for those who couldn’t attend. Presentations included: Tool care and sharpening, Mycorrhizal fungi, Seed to Supper panel (Kim participated). Carole was contacted by the Master Gardener’s Association in Lincoln County and may be asked to present at their upcoming conference.

4. Upcoming events were discussed.

   • The 7/31 Intern Welcome event at the Demo Garden is from 5-7pm. It will be extremely casual and a chance for perennials and new interns to socialize.

   • Open Garden at the Demo Garden 8/9 from 10 to 2pm. Heavily advertised; last year drew 150+ attendees. 30 volunteers; MG/OSU VIPs and elected officials invited. 1,500 donated seed packets and will be covered by Sellwood Bee.

5. Harvest Fest planning was discussed. We will shift away from awards and emphasize a casual chapter gathering - let Cynthia know if you would like to help plan.

6. Mike’s leaving for Spain in early September. He is meeting with someone to discuss how to integrate and optimize MCMGA drive so they can dive right in.

7. Cynthia led discussion on Chapter Planning & Visioning. If you did not attend, please feel free to email Cynthia Chase your thoughts. One topic that came up is that the intern experience needs improvement. Interns lack connection and awareness of each other. Many are not active at the Demo Garden. Multnomah County represents nearly half of current interns (70 out of 150). There is a need to design activities that fill gaps in the intern experience.

Next Board Meeting: August 26th, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:12pm
Notes taken by: Valentina Chau

MCMGA Board Minutes for June 24, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Lorna Schilling, Mike Rutherford, Jack Lazareck, Rich Becker, Jennifer Nottingham, Valentina Chau, Marcia McIntyre, Linda Goldser, Kim Butchereit, Angela Myatt

Discussions:

1. Approve minutes from 05/2025

   • Motion: Carole Hardy

   • Seconded: Lorna Schilling

2. Update on 2025 budget. The budget is in good shape but some funds may need to be moved around. One trend noted in the budget was that a lot of MCMGA members did not renew their membership - anecdotal evidence hints at a lack of connection to the rest of membership. Memberships are still trickling in - 161 renewals, 71 interns.

3. OMGA: There was discussion about the dismissal policy as it has not been enforced equally across the Oregon programs which has led to confusion and led to individual interpretations. There is expected to be updates to policy and enforcement after the “Joy of Gardening: event.

4. Awards timing for 2026: It was clarified that in 2021 - it was decided to move the awards to Harvest Fest beginning in 2026 because OMGA wanted to give out earlier than Joy of Gardening. Cynthia suggests moving the awards to the Winter since not everyone receives an award and can detract from the spirit of Harvest Fest. No objections from board.

5. Demo Garden: The big Open Garden event is 08/09/2025 10a-2p - please join if you are available! Volunteer shifts for the Open Garden event are on Sign Up Genius. The DG has donated 275lbs of produce so far this year. There are upcoming classes at the garden for both interns and the public.

6. Multnomah County Commission decision. We discussed ideas for supporting the partnerships and Extension for the next year. Some ideas include engaging commissioners like Meghan Moyer and Vince Jones-Dixon and increasing county engagement and understanding of the MG program through sending of newsletters and promoting issues that matter to the county that align with the program such as soil lead testing.

7. Intern event. Winnie will help Cynthia organize. It is currently planned to be hosted at the Demo Garden on 7/31 after work hours (5-7pm) and all MG will be invited to attend to meet and mingle and welcome the new interns.

Next Board Meeting: July 22, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:29pm
Notes taken by: Valentina Chau
Minutes approved on: 7/22/2025

MCMGA Board Minutes for May 27, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Lorna Schilling, Jack Lazareck, Rich Becker,, Jennifer Nottingham, Valentina Chau, Marcia McIntyre, Winnie Mauch, Linda Goldser, Kim Butchereit, Carole Hardy

Discussions:

1. Kim Butchereit discussed the Extension Program website and the Volunteer Resources page with information for Perennials and recertification requirements. Kim noted some members are mistakenly reporting to the old system (which other counties are using) which contributed to delays in verifying hours along with use of the new VERS system this past year. In the How to Maintain OSU MG Certification

   • Document with all requirements for MG Recertification (Program vs Partner activities, how to submit for Pre-Approved Activity)

   • Education Credits - have to be timely (within the past year) - new requirement

   • MG should not be volunteering for program hours without completing and signing forms

   • Sex Offender Check - sent by Srijana - a consent form to volunteer

   • Criminal History Check - Youth Registry Program - every two years

2. Approved March minutes

   • Motioned: Linda Goldser

   • Seconded: Lorna Schilling

3. Carole provided an IE Sale update. Everything was nearly sold out by 12:30pm and ~100 plants donated to charity. Main customer feedback was that popular varieties sold out by volunteers - we have the data on when varieties sold out for planning for next year. Error on laminated price sheets caught by Jennifer around 10:30a. In total there were 180 volunteers who contributed 782 volunteer hours over two days. A Post Project Review will be held soon.

4. Linda provided a Demo Garden update. 77 visitors to date with half of those attending workshops. This does not include community classes or school tours. 166 lbs. of produce have been donated so far - lettuce and spinach. The Open Garden Event August 9th 10-2p set, advertising of event will begin in June. In the meantime, other events on various gardening topics continue to be held at the Demo Garden.

5. Membership Report as of 5/27 (from Heidi Nichols via email)

   • paid renewals or joins 161

   • no pay 7

   • honorary/lifetime 4

   • 2025 trainees 71

   • Total 243

   • Amount paid varies from nothing to $300.

   • No pays were attributed to members closing out before the second web page asking for CC information loaded up - all credited to accidentally not paying.

Next Board Meeting: June 24, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:17pm
Notes taken by: Valentina Chau
Minutes approved on: Jun 24, 2025

MCMGA Board Minutes for March 25, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Lorna Schilling, Mike Rutherford, John Jordan, Jack Lazareck, Rich Becker, Jen Hazen, Jennifer Nottingham, Valentina Chau, Susan Marcus, Amanda Rondeau, Marcia McIntyre, Winnie Mauch, Linda Goldser, Kim Butchereit, Angela Myatt

Discussions:

1. Approval of minutes

   • Motioned: Lorna Schilling

   • Seconded: Mike Rutherford

2. Angela Myatt discussed the OMGA meeting minutes. Angela and Rich did not attend the meeting due but did receive the minutes for the 3/7 meeting. After reviewing meeting minutes, Angela noted she will write a blurb for the eNews blast regarding the grant deadline of May 15th.

3. John Jordan discussed fundraising and membership updates from Heidi Nichols. MGMA’s BottleDrop account makes around ~$100/month and a BottleDrop event that provides a bonus is occurring on April 15th. Since June 2019 we have made ~$7k.

   • Membership: 160 people have renewed as of 3/25 and the dues total $2815, total for dues and additional donated funds = $5480. The deadline to renew to be included in the MGMA directory is April 10th. The 7 people who renew at $0 need to have their names sent to bookkeeper Jennifer Nottingham. Dues also need to be sent to OMGA.

4. Linda Goldser discussed the Demo Garden. There have been 63 requests for orientation from new interns and 13 new sign ups for volunteers.

5. Cynthia Chase gave updates about the Education programs from Carole. Workshops are being offered to both interns and perennials. Carole is looking for volunteers for the “In the Garden Workshop” on 4/27 - sign up on CERVIS.

6. Incredible Edible Sale was discussed. Press releases and marketing materials will be created and distributed soon. Carole will include a call in eNews in April for more volunteers. Contracts with vendors are being finalized

7. Cynthia updated on ongoing projects. Efforts have been made to get back into the Multnomah County budget by talking with county commissioners. Updates to the By-Laws and Financial policies can potentially be put up to a chapter vote in September.

8. Kim Butchereit gave updates from the Metro Extension. Recertification stickers are in the mail and interns are finishing coursework by mid-April (70 new interns in Multnomah County). Workshops and other volunteer opportunities are getting added to CERVS on a rolling basis. There is a new document on the MGMA website with more information on the program and the hours required to maintain perennial status (also included with recertification stickers).

Next Board Meeting: April 22, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:06pm
Notes taken by: Valentina Chau
Minutes approved on: May 27th, 2025

MCMGA Board Minutes for February 25, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Lorna Schilling, Mike Rutherford, John Jordan, Jack Lazareck, Rich Becker, Jen Hazen, Jennifer Nottingham, Valentina Chau, Susan Marcus, Amanda Rondeau, Marcia McIntyre, Carole Hardy, Winnie Mauch, Linda Goldser, Kim Butchereit

Discussions:

1. Approve minutes from January

   • Approval: Carole H

   • Seconded: Mike R

   • Approved

2. IE Sale - The catalog has been updated for 2025 and the church contract is in place. Small increases on plant prices (pennies for some plants).

   • Carole requests the Westwind order in the Google Chapter Drive visible for the Board - Jen to work with Mike

   • Signup & Save the Date for IE sale will reappear in eNews

   • Budget readjusted - buying more plants to increase revenue. Order has been placed with Westwind.

3. Demo Garden - the first intern workshop was on 2/22 - 12 attendees- more workshops coming in the next two weekends.

4. Member Retention - Infinity (Helpline) and VRS volunteer hour tracking systems were discussed. Concerns raised about accessibility to those who are not deft with technology.

   • Marcia offers training and orientation to Infinity - next session soon.

   • Kim offers to to assist anyone who is struggling with VRS system - reach out via email

   • We are not currently reaching out to those who have had certification lapse.

Next Board Meeting: March 25, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:12p
Notes taken by: Valentina Chau
Minutes approved on: March 25

MCMGA Board Minutes for January 28, 2025

6:00pm via zoom

Attendees:
Cynthia Chase, Lorna Schilling, Mike Rutherford, John Jordan, Jack Lazareck, Rich Becker, Jen Hazen, Jennifer Nottingham, Valentina Chau, Susan Marcus, Shu-Ju Wang, Angela Myatt, Amanda Rondeau, Marcia McIntyre, Carole Hardy

January 7th meeting minutes: approved via email

Discussions:

1. Google Suites – Mike discussed various features of the Google Workspace. Some suggestions from the conversation:

   • Gmail - To use MCMGA emails going forward rather that outside email addresses to access and use Google Workspace. - Forward MG emails to personal email or use an email software to make multiple addresses easier to use.

   • Google Groups – Use to send emails to multiple people at a time. Demo Garden would like to consolidate their group into the MCMGA Google Workspace and out of personal gmail accounts.

   • Drive – Update permission – issues in the past with the public editing docs.

   • Suggest switching to perhaps Google Meet – free with Google Suite (unlike Zoom which we need to pay for) – unsure of webinar feature in Google Meet

   • Google Calendar - Washington County uses a G-cal on their website and add their events

   • While Google Workspace has a limit, we will likely never hit it.

     • Next steps: Mike will utilize Organizational Units and will create a shared drive with educational tutorials about the Workspace

       • Board is requested to use their MCMGA email addresses because it’s easier to remove folx. Cynthia will switch Valentina, Jennifer, and Shu-Ju’s personal emails to their MCMGA emails for the board.

       • Valentina is added as a Manager to the MCMGA Google Group

2. Budget ask: Cynthia has requested $250 for Backup drives. In order to back up Google drive documents on (2) backup drives. Jen and Mike could hold on to and trade as needed

   • Jen Hazen motioned to add line item for $250 for backup drives

     • Lorna seconded

     • Board approved

3. PPS property next to Demo Garden – Pruning workshop for interns has been scheduled. Other community workshops are forthcoming. All costs associated are coming out of the education budget. Honl Tree Care is giving a bid for large invasive removal

4. Demo Garden Update – The Demo Garden is preparing to reopen to volunteers in March. Raised bed planning and maintenance is underway shortly.

5. January MGMGA gathering - ~32 participants. Attendees said they had a good time and liked that it was a social afternoon event. Folks also noted it was nice to have the event in NE. Next event in April – open to location suggestions

6. IE Sale - 8 volunteer signups at the January gathering (more expected with eNews blast). The time of the sale will remain the same and more plants are proposed to be made available for purchase. Plant list is not on the website yet but will be soon. There are commitments from community partners to table.

   • Linda and Carole are co-chairs. Linda is responsible for volunteers, Carole is responsible for operations and logistics.

7. New Committee: Bylaws and Policies and Procedures

   • Susan, Mike, Jen will be reviewing the bylaws, which were last updated in 2018/2019. Let them know if you’re interested in joining!

8. Volunteer Opportunity Fair - March 16th Sunday 12-2p? in Clackamas. Opportunity for all 3 chapters to meet new volunteers and a great way to recruit volunteers. All chapters are given the same number of tables for presence due to limited space.

Next Board Meeting: February 25, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:15pm
Notes taken by: Valentina Chau
Minutes approved on: Feb 25, 2025

MCMGA Board Minutes for January 7, 2025

6:00pm via Zoom

Attendees:
Cynthia Chase, Carole Hardy, Susan Marcus, Lorna Schilling, John Jordan, Linda Goldser,\ Rich Becker, Angela Myatt, Kim Butchereit, Jack Lazareck, Valentina Chau, Jennifer Nottingham, Amanda Rondeau, Winnie Mauch, Corinne Thomas-Kersting, Marilyn Frankel, Marcia McIntyre

Newly Elected Officers for 2025 MCMGA Board

Secretary	Valentina Chau
OMGA Rep	Angela Wyatt

Continuing MCMGA Board Members and other appointed positions:

Past President	Lorna Schilling
President	Cynthia Chase (key executive)
Vice President	Carole Hardy
Treasurer	Jen Hazen (key executive)
Historian	Mike Rutherford
Fundraising	John Jordan
Demo Garden	Linda Goldser
Membership	Heidi Nichols
Communications	Susanne Cavicchi
Bookkeeper	Jennifer Nottingham (key executive)
OMGA Rep Alt	Rich Becker

December 3rd meeting minutes:
Motion to approve - Lorna
Seconded - Linda
Approved by all

Discussions:
MCMGA Website. Corinne Thomas-Kersting discussed chapter website. Several years ago the Communications Committee did a review of our communication channels, including the website. The website then got a major overhaul in order to make it easier to navigate, more attractive, etc. Website is primarily designed for the general public, but section called Chapter Members is geared specifically for our members. Corinne showed us all of the tabs at the top of the website, how different sections link together, and how a topic may appear on more than one page. Website is maintained by Kaz, and Corinne acts as the conduit between the chapter and Kaz. Please allow three weeks notice in order for something to get posted on the website. They can now add a banner at the top of the page if there’s something we want to call particular attention to. Discussion about Youtube channel and Valentina suggested putting videos in playlists. Discussion about how continuing education units are identified, areas that need to be updated (dry farming, new 2025 board meeting dates and new officers), broken link to OSU Speakers Guild, and adding link to program hours on the Volunteer Opportunities page. Rich asked about metrics of the website - how many visits to the site, which links are clicked the most, etc. Corinne needs access to Squarespace in order to get that info and will discuss it at next Communications Committee meeting.

Election of 2025 Board. Cynthia talked about elections and that she has appointed Jennifer Nottingham as bookkeeper.

Bank Signing Authority. Bank signing authority approved for Jen Hazen/Treasurer, Jennifer Nottingham/Bookkeeper, and Cynthia Chase/President. Christine Semeniuk will continue to have signing authority until 2024 financials are completed.

IE Sale. Carole and Linda are co-chairing this year. Rich is working on the catalog, but in the meantime they’ll post last year’s catalog on the website because it’s a great marketing tool. Sign-up Genius will be open for volunteers in about 2 weeks.

Member Event at Steeplejack. Saturday, Jan 18 from noon-2pm. A social event combined with an opportunity to show volunteer opportunities at the IE sale, DG, community education events, etc. There will be three activities: seed tape demo, seed swap, and OSU Extension’s new garden resiliency tool. Winnie talked about the need for chapter social interaction and benefit of this being a daytime event.

PPS Project. Discussion postponed until next board meeting. Special Speaker. Special Speaker on 1/23/2025. Alyssa Shiel will be speaking about her research on lead in soils in inner Portland related to old overhead telephone cables. Approved as an education credit. More info to come.

Demo Garden. Linda reported that there have been some volunteers working over the past month, primarily to finish gravel path to new shed. Carole and the Dragon Bed team harvested 76 pounds of parsnips from the winter bed. Bed planners are working behind the scenes to plan the beds. Many of these volunteers will start the plants for their beds at home. Teams for education and outreach busy planning for upcoming season. DG volunteers start working on Mondays later this month, will add Thursday shifts in March, and then add Thursday evening and Saturday morning shifts in April.

Miscellaneous. Kim reported that first training class starts late January. Modules are online with Wednesday night live webinars, and they plan to include some in-person activities as well. Discussion about state-wide Seed to Supper program (upcoming informational meeting in Clackamas and more info to come) and new video for the Growing & Belonging requirement (child safety standards).

Next Board Meeting:
January 28th

Meeting led by: Cynthia Chase
Adjourned at: 7:29
Notes taken by: Susan Marcus
Minutes approved on: 01/10/25 (via email)

MCMGA Board Minutes for December 3, 2024

6:00pm via zoom

Attendees:
Cynthia Chase, Lorna Schilling, Mike Rutherford, John Jordan, Heidi Nichols, Jack Lazareck, Rich Becker, Carole Hardy, Jen Hazen, Jennifer Nottingham, Valentina Chau, Susan Marcus

October 22nd meeting minutes:
Motion to approve - Jen Hazen
Seconded - Mike Rutherford
Approved by all

Discussions:
Sparrowhawk. Request for the demo garden to receive the Sparrowhawk plant sale funds was approved by the board.

Membership Dues. Heidi reported that in 2024 almost everyone who renewed paid $20 or more; only one or two people renewed at $0. General discussion about and support for continuing to offer a sliding scale of $0-$30 for membership dues. Let members know that MCMGA pays $5 OMGA dues per member. Lorna made motion to approve, Mike seconded, and confirmed by all.

2025 Budget/Board Positions. Jen just emailed revised budget which reflects actual insurance premium, reduced communications budget, and increased member events. We can’t budget for cash donations because they’re unknown so actual income expected be higher than projected. New bottom line is just under $10k in the red. Cynthia asked if board members are comfortable with a deficit budget. Rich mentioned that we budget a deficit every year, but always end up positive. Jack talked about our cash reserves. Susan asked about the $2,500 budgeted for PPS Restoration Project. Carole said the money would be used to buy plants and educational signage about the restoration. Carole is applying for a PCEF grant for funding for this project over the next five years, but because we won’t know if grant is approved for another six months Carole is requesting MCMGA funds. PPS has an initiative to ‘green’ their school yards so this project could be a great initial model for that work. Budget approved by all board members. Budget will be sent to MCMGA members with information about our budget process, cash reserves, and anticipated but un-budgeted cash donations. eNews will include links for the draft budget and list of board officer candidates. One email to MCMGA members with a ballot and a budget. Mike is creating the ballot as a Google form. Heidi and Carole will come up with wording for eNews which describes who is eligible to vote. Valentina will join/renew membership online so she’s eligible to vote and be on the board. Ballots will be sent on 12/11 and are due by 12/18. Jen will put a pdf version of our budget on the drive and work on budget explanation to go along with the ballot. Once board is officially elected, Rich needs to report names/contact info/position to OMGA.

Speaker Series. Cynthia proposed a special speaker meeting w/Alyssa Shiel regarding the following Oregonian article: Old lead-sheathed telecom cables found in nearly half of Portland neighborhoods so far; health risks unclear. Regular speakers are already scheduled through May, so this would have to be in addition to that schedule. Cynthia contacted Nadine Menashe and Alyssa Sheil/OSU professor about possibility of speaking; waiting to hear back. Rich reported that Weston Miller addressed this topic several years ago and held a meeting in SE where people could bring soil samples for testing. Carole voiced concern about having such a meeting; thinks it should be directed by the program, not the association. General agreement that purpose of presentation would be to educate MGs about the issue, but any information MGs present at farmer’s markets, etc. on this topic would have to come from Extension.

1. Demo Garden. Last official work day for 2024 was held and regular hours will start up again in February. Carole will host some Saturday volunteer work days in the meantime since we still have some things growing like radicchio.

2. Member Events. Holgate event was great, but very labor intensive for planners. Cynthia proposed Steeplejack Brewery for afternoon of January 19 (date subsequently changed to Jan 18th by Steeplejack). MGs can buy their own drinks and food. General discussion about member events - we need a theme or some kind of draw to get MGs to events. Carole discussed presenting a garden design tool that helps people decide how to plant water-wise plants together. Jennifer suggested using the theme of jumping into the new year/prepping for the new garden year. Other ideas are to use meeting to explain how membership renewal fees are used, talk about seed catalogs and selection. Maybe a few door prizes, but not as many as last time. Carole would like to post the educational events that will be held at the DG and see if we can get more volunteers to help with those. Valentina suggested we diversify location of events to pull more people in. Cynthia will book Steeplejack for January. Save the Date will go into this month’s eNews. Initial planning session for event will be at noon on 12/13 via Zoom. Carole will send Zoom link to Jennifer, Mike, Susan & Cynthia.

3. OMGA. Rich discussed how MCMGA/Metro deals with things very differently than rural communities. Lorna mentioned OMGA retreat scheduled for 12/6 for anyone who wants to attend.

4. Recertification. Jack asked if as anyone submitted hours and heard anything back. No one has heard back. Rich responded to a request for volunteer hours info from IE Sale. Program is trying to validate hours which seems to be taking a long time.

Next Board Meeting:
January 7, 2025

Meeting led by: Cynthia Chase
Adjourned at: 7:28pm
Notes taken by: Susan Marcus
Minutes approved on: 01/07/25

MCMGA Board Minutes for October 22, 2024

6:00pm via Zoom

Attendees:
Cynthia Chase, Lorna Schilling, Mike Rutherford, John Jordan,  Jack Lazareck, Linda Goldser, Rich Becker, Marcia McIntyre, Kim Butchereit, Carole Hardy, Jen Hazen, Jennifer Nottingham, Valentina Chau, Angela Myatt

September 24th meeting minutes:
Approved

Discussions:
Treasurer. We discussed the budget. There is a question about donation to the Foundation for training because the training isn’t scheduled.

Fundraising. There was discussion of a year end giving letter. Kim will get an accounting of donations from Master Gardeners.

Interns. John, Kim, Carole, Cynthia, Jen and Linda will work together on what the chapter will do for Intern Recognition.

Sparrowhawk Native Plant Sale. The Sparrowhawk sale took place and we made $2,075. Sparrowhawk gave kudos to the volunteers for being on time and having great smiles. There were also volunteers from Black Futures Farm and Brentwood Darlington Neighborhood.

Education. October 27th is the last installment of the year for the Sunday in the Garden. They will be dealing with winterizing garden beds and native plants in pots

Chapter Event. On November 19th at Holgate Library there will be a get together from 6:00- 7:30. It is mostly for social time, but will also question members about how the chapter should handle finances

Demo Garden. The Demo Garden donated 2146 lbs of produce.

Next Board Meeting:
December 3, 2024

Meeting led by: Cynthia Chase
Adjourned at: 7:10pm
Notes taken by: Lorna Schilling
Minutes approved on: 12/03/24

MCMGA Board Minutes for September 24, 2024

6:00pm via Zoom

Attendees:  
Cynthia Chase, Lorna Schilling, Mike Rutherford, John Jordan, Linda Goldser, Rich Becker, Marcia McIntyre, Kim Butchereit, Carole Hardy

August 27th meeting minutes:
Minutes from the August board meeting were approved by email in which we voted to move forward with changing banking institutions to Advantis CU.

Discussions: 

Banking. All but $2,400 of the Chapter’s funds have been moved to Advantis. Most of the money is in a savings account that earns 4.75%APR, but is subject to change. We discussed putting $35,000 in a 9 month CD at 4%, but voted against this for the time being. The $2,400 left in Wells Fargo will be transferred to Advantis at $100 a month in order to support the savings interest benefits. 

Chapter Meeting. Cynthia and Carole have proposed an in-person chapter meeting to discuss what to do with endowments the chapter has received and ask chapter members about what they would like to have the chapter do. It was decided that we will have a meeting on November 19th at the large meeting room at Holgate Library. It will run from 6:00 to 7:45 and there will be snacks. LeeAnn Locher will be asked to speak on Climate Change priorities for OSU. There will be some form of written suggestions solicited. The hope is that this can become a quarterly or bimonthly meeting throughout the winter months at different libraries.

Speaker’s Guild. Kim Butchereit (Education Program Assistant for Multnomah County) would like to promote and create more interest for the Speaker’s Guild. We have historically had a hard time coordinating this between OSU and the counties. 

Harvest Fest. Mike is creating a Google Group for the Harvest Fest. We plan to start the planning earlier in the year for 2025. The tool sharpening was great, but many people forgot or didn’t realize this was happening. It was suggested that the awards be given early in the Harvest Fest so people can leave when they want to. It was suggested that people tell gardening stories as part of the event. It was attended by 61 Master Gardeners with some friends and families: 25 of those who attended were event volunteers (22 Perennial and 3 intern MGs). 36 of the attendees were non-event volunteers ( 8 Perennial MGs, 27 guests, and 4 kids over the age of 12. Linda Goldser has created an inventory of the event supplies we have at the DG. 

Demo Garden Report. Linda reported that there have been 1,500 lbs of produce donated so far with some heavy crops yet to be harvested. This includes 200 lbs provided by volunteers. There have been an average of 12 volunteers per harvest day. The sheds have both been painted and half the shelving has been put in the new shed. The 2025 bed plans are in process and all beds have assigned teams. Later in the fall, drip irrigation will be pulled up and stored and the beds will be covered with appropriate straw, mulch or cover crops. There have been 150 visitors to the garden plus 600 attending events and tours. It was suggested that there be a kiosk for notices and a calendar of upcoming events. The 4th Sunday of each month from April to October are Sunday In the Garden events. They have been attended by many non-MGs with many questions. Each Sunday In the Garden event has a theme that is discussed and taught. Gail Langellotto attended the Winter Gardening Sunday. There are 52 volunteers to the Demo Garden, 30 of those are regular volunteers. In addition, 40 new volunteers have been trained this year including 6 community members (some of whom are waiting to win the MG training lottery.) 

Communications. The Board will ask the Communications Committee to look into a social media aggregator so that we can post things once to go to all the social media sites.

Insurance. Following the meeting, the board voted via email (7 in favor, 0 against) to pay an annual premium increase of $220 to lower our insurance deductible from $5,000 to $500.

Next Board Meeting: 
October 22nd 

Meeting led by: Cynthia Chase 
Adjourned at: 7:15pm  
Notes taken by: Lorna Schilling
Minutes approved on: 10/22/24

MCMGA Board Minutes for August 27, 2024

6:00pm via Zoom

Attendees:
Cynthia Chase, Jen Hazen, Susan Marcus, Lorna Schilling, Mike Rutherford, John Jordan, Linda Goldser, Rich Becker, Angela Myatt, Marcia McIntyre, Kim Butchereit

July 23rd meeting minutes:
Motion to approve - Linda
Seconded - Jen
Approved by all

Discussions:
Introduction of Kim Butchereit, Metro MG Program Assistant. Kim is the Education Program Assistant for Multnomah County. It’s a one year position. She’s away September 9-20, but will be here to support us after that.

Minutes. Susan will miss the next two board meetings. Lorna (Sept) and Jen (Oct) volunteered to take minutes for those meetings. Treasurer Report. Jen, Christine & Cynthia recommend that we switch from WellsFargo to Advantis. Approved by all board members. Planning to open some short term CD’s after we transition to Advantis. Signing authority approved for Jen Hazen/Treasurer, Christine Semeniuk/Bookkeeper, and Cynthia Chase/President. Christine is resigning as bookkeeper at the end of the year. She offered to do special projects as needed, but we need to find a new bookkeeper.

Demo Garden Report. Linda reported that the DG is looking great and has donated 1,200-1,500 lbs produce so far. Squash bugs have been a huge problem this year. The DG had 36 new volunteers go thru the orientation program at the garden. Of those volunteers, 27 are from the 2024 training class, and 9 are either current MGs or community members. The Open Garden event on Aug 3rd was a super success with 154 visitors plus 10 kids. Answered 98 questions at the clinic table and many more in the garden. The Winter Gardening/Cover Crops held on 8/25 had 24 attendees. The next Learn in the Garden event will be on 9/22 and cover native plantings/wildflower seeds. DG volunteers are finalizing work over the next six weeks and then we go into fall maintenance mode at the garden.

Speaker Committee Update. Cynthia reported that the Speakers Committee has been looking at possible speakers and reviewing attendance at our meetings. Lower attendance in the summer months and people don’t usually watch the presentation online after the fact.
Considering having speakers October or November through April instead of monthly year round. Do we keep the same budget and offer more to get better speakers or cut the budget back? General consensus is to keep the same budget and to keep online presentations during the ‘off season’ and hold in-person events during the spring/summer. The September 10th speaker has been rescheduled to 9/17 so as not to conflict with the presidential debate.

Report on Leslie Madsen/DG visit. Cynthia reported that several of us got to meet the new state-wide coordinator Leslie. She comes from a management background, not a gardening background. She’s very involved in OMGA quarterly meetings and seems to be taking the programs Gail Langellatto started and running with them. Positive comments.

OMGA. Zoom meeting scheduled for Sept 6 with Leslie Madsen and to introduce Heidi Luquette as the 2025 statewide coordinator. Ask Cynthia if you want the zoom link so you can listen in.

1. Harvest Fest. Sending another evite out and trying to get a better headcount for the event. We currently have 25 volunteers signed up (need 30) and have another 20 who rsvp’ed for the event.

2. 2025 Board Positions. Cynthia and Carole had a brief discussion about putting together the 2025 board. Cynthia will stay on as president for one more year. Rich suggested that he become OMGA alternate and let Angela be the OMGA Rep. Angela agreed. Board members should let Cynthia and Carole know if they have an interest in remaining on the board next year.

3. Dennis Brown Report. Left off agenda, but Cynthia sent the report to board members immediately following the meeting.

Next Board Meeting:
September 24th

Meeting led by: Cynthia Chase
Adjourned at: 6:43pm
Notes taken by: Susan Marcus
Minutes approved on: 09/08/24 (via email vote)

MCMGA Board Minutes for July 23, 2024

Attendees:
Cynthia Chase, Carole Hardy, Jen Hazen, Susan Marcus, Lorna Schilling, Mike Rutherford, John Jordan, Linda Goldser, Rich Becker, Angela Myatt, Marcia McIntyre

May 28th meeting minutes:
Motion to approve - Linda
Seconded - Carole
Approved by all

Discussions:
Treasurer’s Update. Donation to Metro MG Program - Jen asked if the board wants to make the $7,500 donation that was included in the 2024 budget. We didn’t contribute last year since there had been no training programs for years. Marcia described the new online reporting program for volunteer hours that they’re trying to launch and that they need funding. Srijana Shrestha is planning to reach out to the associations for support. Board unanimously approved the $7,500 contribution.

Certificate of Liability Insurance - we received a certificate from SE Uplift (relates to Sparrowhawk plant sale). Marcia said we are often asked to sign some kind of a certificate related to events like this, but we cannot sign them.
Banking - Jen & Christine are looking into Oregon based credit unions to replace Wells Fargo. Looking at Advantis/Rivermark, OnPoint & Unitus among others. Asked for input from board members (Lorna has negative things to say about OnPoint and likes Umpqua; Carole spoke highly of Unitus; Mike had positive feedback about Advantis/Rivermark). Jen will send summary of options to the board after it’s been reviewed by Christine and Cynthia.
Rena Hoefling Trust - MCMGA received legacy gift of $35,000 and there may be another very minor distribution as they wrap up the accounting. There were no specific instructions from the trust about how to use her gift and the board subcommittee is strategizing and will make recommendations about how to use those funds. Jen has been looking into CD’s as a short- term investment option (12 months or less). Lorna mentioned greenhouses that are being given away by Josephine County, but there are concerns about whether they would meet permitting requirements in Portland and a greenhouse seems to be lower on the board’s list of priorities.

Learn in the Garden. The first Learn in the Garden event last Sunday was about gardening for pollinators and included three learning stations. About 20 attended the event. The next event (winter gardening and cover crops) is August 25. Carole explained that the education program initially focused on the DG since we can hold events there, but she’d like to be able to package specific learning modules that are portable and can be taken to events. The planning group is currently working on how we package the Circle of Life program so we can take it into schools and communities. Carole needs additional funding to create these learning modules and has already paid for some print out of pocket. Cynthia asked her to submit receipts as we have money to cover these expenses. Marcia said Metro MG Program receives lots of requests for presentations which they usually refer to their speakers guild, but Carole’s kits/mobile program might fit in there too. Series of kits have already been developed and Marcia will send us the list. Corinne, Jack & Cheryl Brock were our county reps for “Calling All Pollinators” which was hugely popular at OMSI After Dark. Discussion about creating Facebook events so people can tag them and get reminders about events. Carole needs to write short promotional blurb and send photos that can be used in Facebook event post.

Joy in the Garden Conference. Carole, Rich, Lorna & Dolores Rains attended. Positive comments about the conference (better speakers) and Leslie Madsen who introduced the conference. Discussed that it’s important to communicate the difference between MG Program (volunteering) versus the other programs like Home Horticulture which doesn’t involve volunteering. Seems like many of the people who sign up for the MG training aren’t aware of the initial and on-going volunteer component.

Demo Garden Report & Open Garden event. Demo Garden - looks great and they are working to primp it up for the open garden event. There’s a squash bug epidemic. Carole wrote an article about squash bugs for ten-minute university. Need to hand pick squash bugs and eggs. Srijana visited DG and was very impressed. They’ve put 33 new volunteers through the orientation process this year. Open Garden - last year we had 140 guests. They’ve expanded marketing efforts this year and are pitching it is a family event. Hoping to have more kids and will have a kids activity table. Xerces, Multnomah County Vector Control, and EMWSCD will all have tables at the event. Pairing interns with MGs in the garden so they can expand their experience working with the public. Sent invites to Srijana, Leslie and Angela Santino.

Report on visit of Srijana Shrestha & Leslie Madsen. Srijana visited the garden last week and Leslie is going to visit next week. Please come meet Leslie Tuesday, Aug 6 at 1:30pm (time to be confirmed).

Harvest Fest. Saturday, 9/14. This is a chapter event, not a DG event. It’s a social gathering for MGs and their families as a thank you to our members. Linda, Carole & Cynthia had an initial meeting and requested help from other board members. Jen, John, Rich, Mike and Susan volunteered. Discussion about the general feel of the Harvest Fest - pot luck? awards? raffle drawing? There will be grilled sausages and tool sharpening, and the rest is up for discussion at the next planning meeting.

Miscellaneous. OSU Extension survey is going out metro wide so Carole doesn’t have to send it out to the chapter.

Next Board Meeting:
August 27th

Meeting led by: Cynthia Chase
Adjourned at: 7:19
Notes taken by: Susan Marcus
Minutes approved on: 08/27/24

MCMGA Board Minutes for June 25, 2024

This meeting was originally scheduled to take place at Susan Marcus’s house but was cancelled due to covid concerns.

Next board meeting is July 23, 2024.

MCMGA Board Minutes for May 28, 2024 (via Zoom)

Attendees:
Cynthia Chase, Carole Hardy, Jen Hazen, Susan Marcus, Lorna Schilling, Mike Rutherford, John Jordan, Heidi Nichols, Linda Goldser, Rich Becker, Jack Lazareck, Marcia McIntyre, Heidi Luquette

April 23rd meeting minutes:
Motion to approve - Carole
Seconded - Jen
Approved by all

Discussions:
Heidi Luquette. Cynthia introduced Heidi, Director of External Relations for OSU Extension. The brand-new position has three primary functions: legislative work (attending town halls, city council events, etc.); stakeholder relations (works with OMGA, grower groups, etc.); and advocacy expertise (works with extension agents and MGs and anyone else doing advocacy work to provide support and make sure they fully know what extension offers). Mike and Carole discussed their personal experience in testifying before local meetings.

Membership Directory. Voted and agreed that Heidi will include zip codes but not full addresses in membership spreadsheet. Directory will only include those MGs who said their data could be published. Mike will send directory to chapter members via email along with a statement that contact info is for MG use only and is not to be used for non-MG communications.

1. IE Sale. Unanimous agreement that IE Sale was one of the best in terms of organization, sales, volunteer experience, and vendor business. Expect about $11,000 in profit. Classes were well attended due to in large part to Carole’s efforts. We didn’t donate as many plants as we did last year because we sold more than expected. The ability to make late additions to our order will be improved next year. Extra plants were donated to OFB, Growing Gardens, Produce for the People, Arbor School, NE Emergency Food Bank, and Bybee Hope Center. Carole reported that 200 people opted in to give us their email addresses (through raffle) so we have expanded our contact list. Final attendance about 950 people, a little down from the IE Sales prior to the pandemic. Wrist bands worked well for timed entry. Rich suggests we review the existing contract with the church as there are some potential issues with it. Rich approached Carole and Linda about being co-chairs next year. HUGE thanks to Rich for all the work he’s done on the IE sale over the years.

2. Demo Garden Report. Heidi discussed that things at the DG are ramping up - most of the spring crops are finished, starting to put in the warmer weather crops, and the school tours have gone very well. Second big wood shed is up and dry farm almost all planted. The city finally removed the pine tree that was threatening to fall down; took half its height and left the snag. There was a 3” diameter hornet nest in a high traffic area where they were aggressive if disturbed. Some Wisdom of the Elders volunteers removed it for us. Question is what will we do going forward as we’re not allowed to use non-OMRI certified chemicals, but there’s a risk to our volunteers if we leave a nest on site. Cynthia asked the DG to discuss it and come up with a recommendation for next board meeting. Linda reported that 38 volunteers expressed interest in the DG and 14 of them have already scheduled their first volunteer shift.

3. Circle of Life education at the DG report. Carole said of the 7 classes that have signed up for tours, 4 have been completed and 3 are left to do. About 180 kids (2nd-5th graders) and 35 adults have participated so far. Teacher feedback is that the program is appropriate curriculum and might work for middle school kids as well. MG volunteers who are actively teaching Circle of Life program can record those hours as program hours; MGs working in supporting roles must list those hours are partner hours. Carole is going to follow up with a formal survey asking teachers for their input. Some of the adults who came with the tours have started volunteering at the DG.

4. Update - beginning partnership with Wisdom of the Elders for the land adjacent to the DG. Carole presented the attached power point showing drone footage of the plot and an excellent summary of the planned habitat restoration.

PPS Arboretum Transition School Restoration

1. Education. Carole agreed to lead the DG education effort. Started with the kids education (Circle of Life) and now would like to add community classes for adults. She suggested one Saturday or Sunday a month during the summer that we have a community class focused on a specific topic. Possible topics include bees (have a couple of stations that teach about importance of wild bees as pollinators and how to identify them) and water-wise gardening/dry farming/xeriscape gardening. Other people suggested classes on composting, fall/winter gardening, and the no-dig cover-crop method. Marcia suggested putting a mention in the Sellwood Bee and posting at the nearby community gardens.

2. Harvest Fest. Linda asked to confirm previous discussions about the board putting the event on, but still holding it at the DG. Cynthia suggested that Cynthia, Carole and Linda meet to discuss.

3. Training. Marcia said training is proceeding and 80 trainees have taken the plant diagnostic training so far. DG workshops are being promoted. The irrigation class has been very popular with about 20 people signed up so far. Info on workshops is sent out via Canvas and also email. Marcia reported that Extension received funds from OSU and a grant for a two-year state-wide initiative on climate change. The program will include a public relations campaign and information/tool kits. MGs are uniquely positioned to have conversations with the general public so she hopes we will get involved. It will also be publicized at OMGA’s Joy of Gardening.

4. Miscellaneous. Next board meeting will be held at 6:30pm at Susan Marcus’s house. Cynthia will bring food from Salvador Molly’s and Susan will provide beverages. Cynthia and Jen are working on a policy stating that any chapter related accounts are to be opened in the name of the chapter and must go through the bookkeeper and/or treasurer. Mike created a new email: inventory@multnomahcountymastergardeners.org which is to be used for communicating stuff like the old books, slide projector, etc., that we want to collect and donate. Discussed setting up an email address in G-Suite specific to the IE Sale which all IE Sale related emails should go through so that we can retain a chapter record of those communications.

Next Board Meeting:
June 25th @ 6:30pm at Susan Marcus’s house
Note: The June board meeting was cancelled due to covid concerns.

Meeting led by: Cynthia Chase
Adjourned at: 7:40pm
Notes taken by: Susan Marcus
Minutes approved on: July 23, 2024

MCMGA Board Minutes for April 23, 2024

Attendees:
Cynthia Chase, Carole Hardy, Jen Hazen, Susan Marcus, Lorna Schilling, John Jordan, Heidi Nichols, Linda Goldser, Rich Becker, Jack Lazareck, Marcia McIntyre, Annie LaVerdure-Weller

March 26th meeting minutes:
Motion to approve - Linda
Seconded - Jen
Approved by all

Discussions:

1. Membership Update. Heidi referred to her email sent earlier in the day: 164 total members, 4 lifetime members, and 3 trainees. Jan McNeilan, Joyce Oar, Jean Edmison, Claudia Groth are the 4 lifetime members. We’ll discuss the directory at subsequent meeting after new trainees info is entered.

2. Treasurer Report. Subcommittee met and discussed possibility of investing in a short-term CD. We have estate legacy gifts totaling $15k and another $20K earmarked as reserves - will possibly invest that $35k in a CD. Jen is looking at CD rates at various credit unions and will send that info to the board so we can make a decision. Might consider ladder CDs. Might do a six month CD to start - gets us to the end of the fiscal year and then we can incorporate investing strategy in next year’s budget. Bonfire merchandise sales are up and running. Different options in terms of getting the income returned to us (grants, etc.). Merchandise sales can’t be available all year - must be kept to a limited duration or else it generates Unrelated Business Income (UBI) and additional tax liability. Carole will announce merchandise sales in the next eNews which will be available through May 19. Might open merch sales again for a limited run to coincide with Harvest fest or another chapter event later in the year.

3. IE Sale. Carole - Excellent job done recruiting volunteers. Only 28 volunteer spots left open. Rich said they tried to recruit interns at the volunteer fair and thinks the remaining positions might be filled by interns. We have more volunteers signed up than we’ve had for any prior sales so we should be good. Annie volunteered to help with signs. Claudia will be on Hello Rose City on May 1st for a 5 minute segment. We have three food vendors and six great speakers lined - need to talk up speakers and vendors with customers during the event. All details are on the MCMGA website. Plant prices are competitive but took into account our expertise: six-packs are $4.50; 3.5” squares for $3.50; and 4” rounds for $4.50.

4. Volunteer Fair. Great event. Cynthia sold 19 shirts = $380. They signed up 32 interns to receive DG news/possible volunteers. 79 interns in total attendance. Great signage from Mike.

5. Dennis Brown. Secured grant from Portland Garden Club for irrigation at Bybee Lakes Hope Center.

6. Dr Lyles. Lorna recommended we donate $500 in Dr. Lyle’s memory. Approved by board. Not sure where we’ll make contribution but Cynthia will reach out to Andrew for a suggestion.

7. Restoration Project adjacent to DG. Carole talked about a possible project/collaboration in the arboretum area next to the DG. Land is owned by PPS and is a mix of native and non-native trees, with lots of invasive plants and little maintenance work done over the years. Project is to remove invasives and build native habitat. Carole contacted Xerces Society, Wisdom of the Elders, and Bird Alliance of Oregon about working together to restore the area. Lots of enthusiasm. Got the ok from PPS and started by working to remove the invasive (laurel, blackberries ivy, etc.). The partners will apply for a Portland Clean Energy grant fund to fund restoration and ongoing maintenance. The three groups (Xerces, Wisdom & Bird Alliance) and Carole jointly sent a proposal to PPS. Carole clarified that she has been acting in her capacity as a Forest Ecologist and instructor at Portland State University, not as a Master Gardener. MCMGA is not formally engaged in the project. Questions include: Does MCMGA want to partner in this project? Can MGs get partner hours for working on the project? Marcia suggested that Carole submit a Project Activity Form to OSU Extension which describes MG's involvement as educators, not maintenance workers. If it is approved as a project, then MG's could get partner hours for volunteering. Grant funding will be used to hire BIPOC workforce for the restoration and maintenance work. Rich and Jack discussed difficulties in working with PPS staff in the past. Annie discussed the difficulties/politics in dealing with some community organizations and suggested we focus on clear communications. Carole noted that her contacts at PPS, Monica Fleischer/Sustainability Program Manager and Rachel Hermansen/Principal of the Community Transition School, are very supportive. A formal project proposal to PPS is in review. Cynthia suggested that Carole contact Dennis Brown for info about collaborations with community partners. Jack said is in support of this project. Cynthia said she would like to look at the existing project proposal. 

8. Demo Garden. Drip irrigation system is up & running, and new shed is almost finished. Had first harvest last week of spring veggies. Soils Workshop on 4/13 very successful with 20 attendees. Planning an irrigation workshop in June. Earth Day: Gave away 50 mason bee houses made by Franklin High School students and hundreds of seed packets. Event wasn’t as well attended as in the past, but huge amount of enthusiasm from those who attended. Gave away many DG cards and IE Sale postcards. DG is open for volunteers Mondays & Thursdays from 9-12. Carole talked about wanting to have more community workshops at the DG. Mentioned the Oregon Bee Atlas handout re. pollinator meadows as a possible education opportunity.

Next Board Meeting:
May 28th @ 6pm

Meeting led by: Cynthia Chase
Adjourned at: 7:32
Notes taken by: Susan Marcus
Minutes approved on: 05/28/24

MCMGA Board Minutes for March 26, 2024

Attendees:
Cynthia Chase, Carole Hardy, Jen Hazen, Susan Marcus, Lorna Schilling, Mike Rutherford,John Jordan, Heidi Nichols, Linda Goldser, Rich Becker, Angela Myatt, Jack Lazareck, Marcia McIntyre, Srijana Shrestha

February 27th meeting minutes:
Motion to approve - Linda
Seconded - Jen
Approved by all

Discussions:

1. Introduction of Srijana Shrestha, Professor of Practice. Srijana gave a quick summary of her background. New cohort acceptance letters were sent out and training starts next week. Tons of work in a very short amount of time!

2. Membership Update. There have been 156 renewals to date. We had about 178 members at the same time last year. There are 111 members from last year who have not renewed. Heidi sent out another reminder and gave them 3 days to renew. Quick discussion about the need for in-person events as a way to shore up our membership.

3. Treasurer Report. Rena Hoefling - they have completed the estate taxes, will send out forms for our signature later this week, and mail disbursement checks after that. Cynthia wants a small ad hoc group to discuss possible use of the money. Rich and Cynthia are in favor of it going to the endowment fund. Heidi suggests we ask Jean Edmison if she wants to be involved in the planning committee as she was close friends with Rena. Auto insurance documentation - Jen sent emails to the board to solicit names of other people who might be driving on behalf of board business. Got a few more names.

4. Volunteer Fair - April 21st. Will be held at Sabin-Shellenberg Center. MCGMA will have 3 tables: general chapter table/merch, DG table, and IE Sale table. John and Carole will create a new or updated tri-fold sign for the demo garden and will look for tall signs that call attention to the chapter tables. Cynthia and Carole will be at chapter table; Linda, John, and Marilyn will be at DG table, and IE Sale table will be manned by Rich and Mike. Check out tablecloth selection - folks will scout around to see what they have and let Cynthia know. Sabin-Schellenberg campus is at 14450 SE Johnson Road, Milwaukie. They have a north and south campus so need clarification for address. Limited parking - please carpool!!

5. IE Sale. Rich sent out info earlier tonight. They have 98 filled slots (30+ of these are leads for all of the different positions) and 140 open slots for volunteers on sign up genius. Rich has secured Barbur Rentals for set-up, reserved and porta potty. He estimates our expenses will be about $3,900 more than last year (mostly due to higher labor costs for Barber Rentals). Rich is expecting that we’ll make $13,000 based on expected sales and could possibly make as much as $20k. He looked at Portland Nursery and other smaller nurseries for price comparisons and is raising prices - went with his gut on prices. Carole asked rationale for pricing and what our goal is in terms of pricing. She asked if we want to price plants more aggressively. Decided to discuss further at the IE Sale meeting on Monday. Lengthy discussion about whether or not people support the sale because the prices are favorable, if we can charge a premium based on MG expertise, or whether we want to price so things are more affordable to a range of demographics. Mike says they need help with marketing - to hand out flyers at farmers markets, canvass neighborhoods, distribute to shop windows and bulletin boards. Asked board members to help recruit volunteers for marketing. Jen has the nursery license which she'll give to Rich to laminate. Non-MGs can volunteer at the sale but cannot answer gardening questions. MG volunteers need to wear their badge. Cynthia will talk to Heidi about her son’s volunteering/experience with Square.

6. Fundraising. Cynthia and John met with Andrew Norwood. Foundation lunch w/Andrew Norwood is scheduled for Thursday 09/26/24 at the DG. Andrew will be able to answer all sorts of questions for people who might be considering donating to the foundation. Chris Elliot is the temporary vice provost filling in for Ivory Lyles. Cynthia will be meeting with Chris. Nadine (who works for Chris) has been setting up meetings with Multnomah County - laying the groundwork for future funding requests, Cynthia and Mike met with Susanne Vega Pederson. Julia Brimm Edwards is on the board of trustees for OSU and a county commissioner. We need at least one of the five county commissioners to be an advocate for us.

7. Demo Garden. Linda - DG has been open for two months and beds are either planted or close to being planted with spring crops. By the end of April they should be donating fresh produce to local food pantries. Plants are starting to come out of dormancy and native beds are beginning to show color. A new canopy was set up. Ground is being prepared for the new shed. Kit for the shed is due any day now. Will make them more efficient in terms of storage of office stuff, plant starts, etc. Just hosted a very successful propagation workshop. Soil workshop coming up on April 13. Earth Day celebration on April 20 will include Ask-a-Gardener, mason bee houses, and seed packet give away, and will promote the IE Sale. DG is now open every Mon and Thu 9-12.

Next Board Meeting:
April 23rd @ 6pm

Meeting led by: Cynthia Chase
Adjourned at: 7:12pm
Notes taken by: Susan Marcus
Minutes approved: 04.23.24